Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with state agencies or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Click the dropdowns below to learn how to register with state agencies.
You should receive your Withholding Account ID within 10 to 14 business days by mail after registering. Keep this time frame in mind when planning your first Montana payroll.
If you have questions about registration, reach out to the agency directly at (406) 444-6900. If urgent, you may be able to call the agency to ask about your Withholding Account ID just a few days after registering online.
Once a valid Montana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
You should receive your unemployment account number in 7 days after registering online.
Once a valid Montana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you’re unsure of the correct account number or rate, verify your "Contribution Rate" (not Total Rate) by calling the agency at (800) 550-1513.
If you're waiting on getting your company-assigned rate still, click here to view state-by-state new employer rates and wage bases (not company-specific) and enter the new employer rate for Montana in the interim.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with state agencies dropdown above in this article.
Business that have run payroll in Montana before can find their Withholding Account ID on notices received from the Montana Department of Revenue, or by contacting the agency directly.
If you've run payroll in Montana previously, you can find your UI Account Number by:
If you have an older UI Account Number that is only 6 digits, you can add a zero to the front of it when adding it to Gusto.
Your Notice of Subjectivity or Welcome Letter that you receive from Montana Department of Labor & Industry will list three rates:
If you’re unsure of your rate, call the agency at (800) 550-1513 to verify your “Contribution Rate” (not Total Rate). Click the Enter the tax account information in Gusto dropdown to learn where to put this information in Gusto.
If you're waiting on getting your company-assigned rate still, click here to view state-by-state new employer rates and wage bases (not company-specific). You can enter the new employer rate for the state in the interim until you receive your specific rate from the agency.
Once a valid Montana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable