New Jersey registration and tax info

What you need to do

• Add a new work address in Gusto for a different state, and;
• Hire an employee and assign them to that address.

Cost and timeline

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

What the process looks like

1. You give us some basic business information.
2. Gusto and CorpNet will check your info.
3. Your registration is usually submitted within 3–5 business days.
4. Watch for mail with your tax account numbers and rates from the state. The state usually sends your tax account numbers and rates directly to you.
   
   • Heads up: If CorpNet doesn’t enter some information into Gusto, they can show you how to do it yourself.

Third-Party Agent (TPA) authorization reminder

Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.

Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

1. Sign in to Gusto as an admin.
2. Go to Taxes & compliance and click Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state will only show up if you’ve added a company work address there and assigned an employee to it.
4. Look at the price, process, and how long it will take.
   
   • We will not charge you until you send in your order.
5. Click Continue.
6. Answer a few questions to see if you're eligible.
   • We can only register for you if you do not already have a state account.
7. Click Save & continue.
8. Enter some company information (we'll fill in what we already know).
9. Click Save & continue.
10. Tell us who the responsible party is. This is the person in charge of the company’s tax matters and good standing. 
    • If you're a nonprofit and need help, check our FAQs below.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all info carefully. Mistakes can delay things. 
    • Heads up: State and local agencies might add fees or take longer than expected. CorpNet will notify you if that happens.
15. Check the box to confirm all your info is correct and agree to the Terms of Service.
16. Click Send registration order.
    • We’ll email you with order updates and add the cost to your next monthly bill.

Some reminders

• You need to give Gusto third-party access (TPA) to your tax accounts. CorpNet doesn’t do this for you.
  • Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.
• Watch your mail for registration info. The state will send you your tax account numbers and rates.
  • CorpNet can help you enter tax info into Gusto, but they won’t do it for you.

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is done, use the link in the state registration email from Gusto to check your order's status.

You can also check the status in your Gusto account:

1. Click Taxes & compliance and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.

If your order is still in progress, you can cancel from your Gusto account:

1. Click Taxes & compliance and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.
4. On the right-side of the page, under “Changed your mind?”, click Cancel your order.
5. Let us know why you're canceling.
6. Click Cancel your order.

If you were already charged, you'll get a refund in a few business days.

If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].

Q: Can I run payroll before my registration is done?

A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.

Important reminders

• We cannot submit tax payments or filings until all tax account numbers are added.
• If you run payroll before finishing registration, you might get notices about late tax payments or filings. Any penalties are your responsibility.
• If you’re only registering for unemployment tax and don’t have your rate yet, use the new employer rate for your state in Gusto until you get the correct one. Update the rate once you get it.

Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?

A: No, you need a FEIN in Gusto to get registration help for state taxes.

If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.

Q: Where can I find my tax information?

A: You can find your tax info in several places: 

• In Gusto: Go to Taxes & compliance and click Tax setup, then scroll to state tax setup.
• In CorpNet: Create an account and sign in to see your info.
• In your state’s online portal: Find your account details there.
• By mail: Some agencies send tax info by mail. If that happens, CorpNet will let you know, and you'll need to enter this info in Gusto.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: What if I'm not liable for unemployment tax yet?

A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:

• Use today’s date as the first date the employee(s) in the new state will be paid. 
• Enter the start date of the quarter you expect to meet the liability threshold.
  • Check the state’s liability info in the Register on your own section (go to the SUI dropdown). If there’s no info, contact the state agency directly.

Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?

A: CorpNet might be able to help. Contact them at [email protected] or call 1(888) 449-2638.

Q: Why can’t I enter 0% ownership for the responsible party or add a commercial owner?

A: Some states have a 1% minimum for the responsible party ownership percentage. These states include: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.

Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or call 1(888) 449-2638.

Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?

A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.

Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.

Q: Does CorpNet help close state tax accounts?

A: No, you'll need to close the tax account yourself.

• New Jersey Division of Revenue (DOR) – income tax withholding and unemployment tax 

Register online with the New Jersey Division of Revenue and get your account number instantly.

Enter the tax account information in Gusto

After a work address in New Jersey is assigned to one or more employees, you can add your tax account information:

1. Head to the Taxes & compliance section of your account and select Tax setup.
2. Scroll to the "New Jersey Tax Setup" headline and select Manage taxes.
3. Next to "Employer Registration Number" click Edit and enter your withholding account number. This is sometimes called a Taxpayer ID Number. 
   
   • In most cases, the Employer Registration Number is the same as your Federal Employer Identification Number (FEIN), but they also have three extra numbers at the end.
     
     • Example: 123456789-000.
       • The end of the number is typically '000,' but can sometimes be 001, 002, or some other number.
       • If you cannot locate the three-digit number, call the agency at (609) 292-9292 to confirm the registration number.
4. Click Save.

Most companies in New Jersey must start paying unemployment insurance tax once they've paid $1,000.00 in New Jersey wages.

Running payroll in Gusto before you're required to pay unemployment tax

If you need to run payroll but do not meet the requirements yet, Gusto lets you do so. For now, enter the "new employer rate" for New Jersey in Gusto. Update the rate once you get your official rate.

Register for unemployment tax

You'll need to register with the Division of Revenue. They will share your info with the Department of Labor and Workforce Development, who will decide if your company needs to pay unemployment tax. There are two ways to register:

• Register online (recommended).
• Submit the NJ-REG form to the Division of Revenue.
  • Instructions and form here.

Your unemployment tax rates will be available right after you register and are usually updated each year at the end of July. A few things to remember:

• The agency no longer sends physical notices.
• You can view and print your rates using the online Employer Access site.

If you cannot find your rate, check Form NJ-927 or call the Department of Labor at (609) 633-6400.

Enter the tax account information in Gusto

After a work address in New Jersey is assigned to one or more employees, you can add your tax account information:

1. Head to the Taxes & compliance section of your account and select Tax setup.
2. Scroll to the "New Jersey Tax Setup" headline and select Manage taxes.
   
   • As a reminder, you do not need to enter an unemployment tax account number because it’s your Federal Employer Identification Number (FEIN), which we already have. The agency adds a “0” as the first digit and the last five digits. Gusto automatically accounts for this.
     • Example: 0-123456789-00000.
3. Next to "Unemployment Experience Rate" click Edit and enter the employer portion for both:
   • Experience rate, and;
     • This is the total of your experience rate and the workforce development rate.
   • Disability rate
4. Click Save.

If you need to pay payroll taxes to a local city in New Jersey, you might have to register your business in that city.

Jersey City

You do not need to register with Jersey City yourself. Gusto will automatically register your company using your FEIN when we file your first Jersey City tax return.

We’ll automatically collect Jersey City tax from all applicable employers at the end of each quarter, based on the work addresses in Gusto.

• The tax is calculated based on the employees who work in Jersey City, but do not live there.
• Employers with a quarterly gross payroll less than $2,500, or those with employees who live in Jersey City, are exempt from this tax.
  • If Gusto is calculating this tax for you by mistake, you can add an exemption in your Gusto account.

Newark

To pay payroll taxes in Newark, NJ, you’ll need to register online. You can find the link by clicking, 2024 > Payroll Tax Booklet.

If you've run payroll in NJ before, you can find your Employer Registration Number by:

• Checking notices from the New Jersey Division of Revenue. 
  • The Employer Registration Number is the same as your Federal Employer Identification Number (FEIN), but they also have three extra numbers at the end.
    
    • Example: 123456789-000.
      • The end of the number is typically '000,' but can sometimes be 001, 002, or some other number.
• Calling the agency at (609) 292-9292 to confirm the account numbers and three-digit suffix.

Unemployment account number

You do not need to enter an unemployment tax account number because it’s your Federal Employer Identification Number (FEIN), which we already have. The agency adds a “0” as the first digit and the last five digits. Gusto automatically accounts for this.

• Example: 0-123456789-00000.

Unemployment tax rate (experience rate)

Your unemployment tax rates will be available right after you register and are usually updated each year at the end of July. 

You can view and print your rates using the online Employer Access site.

If you cannot find your rates, check Form NJ-927, or call the Department of Labor at (609) 633-6400.

If you do not have your assigned rate yet, enter the new employer rate for New Jersey in Gusto for now. Update the rate once you get it.

If you need to pay payroll taxes to a local city in New Jersey, you might have to register your business in that city.

Jersey City

You do not need to register with Jersey City yourself. Gusto will automatically register your company using your FEIN when we file your first Jersey City tax return.

We’ll automatically collect Jersey City tax from all applicable employers at the end of each quarter, based on the work addresses in Gusto.

• The tax is calculated based on the employees who work in Jersey City, but do not live there.
• Employers with a quarterly gross payroll less than $2,500, or those with employees who live in Jersey City, are exempt from this tax.
  • If Gusto is calculating this tax for you by mistake, you can add an exemption in your Gusto account.

Newark

To pay payroll taxes in Newark, NJ, you’ll need to register online. You can find the link by clicking, 2024 > Payroll Tax Booklet.

After a work address in New Jersey is assigned to one or more employees, you can add your tax account information:

1. Head to the Taxes & compliance section of your account and select Tax setup.
2. Scroll to the "New Jersey Tax Setup" headline and select Manage taxes.
3. Next to "Employer Registration Number" click Edit and enter your withholding account number. This is sometimes called a Taxpayer ID Number. 
   
   • In most cases, the Employer Registration Number is the same as your Federal Employer Identification Number (FEIN), but they also have three extra numbers at the end.
     
     • Example: 123456789-000.
       • The end of the number is typically '000,' but can sometimes be 001, 002, or some other number.
       • If you cannot locate the three-digit number, call the agency at (609) 292-9292 to confirm the registration number.
4. Next to "Unemployment Experience Rate" click Edit and enter the employer portion for both:
   • Experience rate, and;
     • This is the total of your experience rate and the workforce development rate.
   • Disability rate
5. Click Save.

You do not need to enter an unemployment tax account number because it’s your Federal Employer Identification Number (FEIN), which we already have.