Oklahoma registration and tax info

• Oklahoma Tax Commission - income tax withholding
• Oklahoma Employment Security Division - unemployment tax

Once registered, you'll receive your Account ID and tax deposit schedule—how soon you'll receive the tax account information is based on how you register:

• In person–receive your tax account information the same day.
• Online–receive your tax account information within 5 business days.
• By mail–receive your tax account information within 2 weeks.

Keep these timeframes in mind when planning your first payroll for employees in this state.

Register for income tax withholding

1. Head to the Oklahoma Taxpayer Access point (OkTAP) website.
2. Scroll to the "Businesses" tile, and click Register for a business.
3. Click NEW-Business Registration. 
4. Complete the remaining prompts.

If you have questions, call the agency at (405) 521-3160 or send them a message.

Enter the tax account information in Gusto

Once a valid Oklahoma work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Oklahoma Tax Setup" headline and select Manage taxes.
3. Enter your Account ID and tax deposit schedule.
   • If you need to update your account number: contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

Your company typically becomes liable for state unemployment insurance tax once the company has:

• Paid $1500 in wages during a calendar quarter or;
• Had at least one Oklahoma-employee working for any part of the week, for 20 or more different weeks during a calendar year.

Running payroll in Gusto before you're liable for SUI

If you need to run payroll and do not yet meet the above requirements, Gusto allows it—we just suggest you add the "New employer SUI tax rate" specific to Oklahoma in the meantime.

• You can find the new employer rates for each state in this article, along with instructions on how to update the rate once you become liable and receive your company-specific agency assigned rate.

You'll want to make sure during registration that the Oklahoma Employment Security Commission is aware of when you plan to become liable—eventually, Gusto will need:

• Your unemployment account number—required to file and pay taxes on your behalf.
• Your company-specific unemployment tax rate—assigned by the agency.

Register for unemployment tax 

You should receive your unemployment account number and unemployment tax rate in 2-3 weeks after registering online. 

1. Head to the Oklahoma Employment Security Commission website.
2. Click on the link that says Create an Employer Account. 
3. Complete any remaining prompts.

 If you have questions, call the agency at (405) 557-7100.

Enter the tax account information in Gusto

Once a valid Oklahoma work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Oklahoma Tax Setup" headline and select Manage taxes.
3. Enter your unemployment account number and unemployment tax rate
   
   • If you need to update your rate: Follow the steps outlined in this article. 
   • If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.

In order for Gusto to confirm and resolve tax issues for Oklahoma income tax, we'll need you to authorize Gusto as your third-party agent (TPA). Gusto will become your TPA for the agency below:

• The Oklahoma Tax Commission - income tax

There are a few steps required to get TPA set up:

1. Create a passphrase in your OkTAP account.
2. We’ll request access to your account from you first—you’ll see a new to-do item on your Home page for you to confirm if you’ve granted Gusto OkTAP approval and to enter the passphrase in your Oklahoma state tax setup.
3. Next, we’ll request access to your account from the agency.
   • If unsuccessful, you’ll be asked to repeat step 2 until we’ve gained access.

If you run into any issues, try using this agency guide to setting up third-party access. 

Step one: Create a passphrase

1. Log into OkTAP.
2. Click on Manage my profile.
3. Click More.
4. On the left-hand side of the page, click on Allow Third Party Access.
5. Enter and confirm your passphrase—it must be 10 or more characters and contain one uppercase letter, one lowercase letter, and one number.
6. In the top-right of the page, click Submit. 

Step two: Enter your passphrase in Gusto

1. Sign in to Gusto.
2. Head to the Taxes & compliance section and select Tax setup.
3. Scroll to the "Oklahoma Tax Setup" headline.
4. Click Manage taxes.
5. Next to "OkTAP Approval," click edit.
6. Select Yes, I have authorized Gusto and click Save.
7. Next to "OkTAP Passphrase", enter the passphrase you created.
   • Once a passphrase is entered here, it's no longer visible in Gusto. 
8. Click Save.

Gusto will request access from the agency and no further action is needed from you, unless our access request was unsuccessful.

Heads up: While any authorized user from your company can usually create the Passphrase, the step to approve Gusto's direct request must be completed by your firm's "Master User." This is the person who originally created your company's online profile in OkTAP. If you're unsure who this is, call the agency at (405) 521-3160 for assistance.

1. Head to your Home page in Gusto and click the notification asking you to approve our request for access. 
2. Sign back in to the OkTAP portal and click on My Profile.
3. Click on Manage Additional Log-ons and grant Gusto "All Access".

Troubleshoot third-party authorization issues

To make sure our third-party access request is successful, first confirm you have an open and active withholding account. Then, verify that the following information entered in Gusto matches what is on file with the Oklahoma Tax Commission:

• OK TAP passphrase
• OK Account ID
• Location zip code on record with Oklahoma Tax Commission—if Gusto and the state don't have the same Oklahoma zip code, we may have trouble gaining access.
  
  • The zip code on file with the agency is usually associated with the address used when you registered with the Oklahoma Tax Commission.
    • If the address and zip code on file with the state are correct: Update your Oklahoma work address in Gusto. 
    • If the address and zip code on file with the state are wrong: Contact the agency at (405) 521-3160 to have your location address updated in their system.

Gusto will let you know if:

• We're having trouble gaining access to your account 
• The OK Account ID or Passphrase provided is incorrect 
• We were able to request access but are unable to confirm that you have granted us authorization

For additional troubleshooting, give the agency a call at (405) 521-3160.

If you've run payroll in Oklahoma previously, you can find your Account ID by:

• Reviewing notices received from the Oklahoma Tax Commission or;
• Calling the agency at (405) 521-3160.

Unemployment tax

If you've run payroll in Oklahoma previously, you can find your Unemployment Insurance Tax Account Number by:

• Reviewing notices received from the Oklahoma Employment Security Commission (ex. Quarterly Contribution Report) or;
• Calling the agency at (405) 552-6799.

Unemployment contribution rate

Your contribution rate will appear on your most recent liability letter that you received from the Oklahoma Employment Security Commission. If you're unsure, verify your rate by calling the agency at (405) 557-7222. 

If you have not been assigned an unemployment rate yet, we recommend entering the "New employer SUI tax rate" specific to Oklahoma in the meantime. You can find the new employer rates for each state in this article, along with instructions on how to update the rate once you become liable and receive your company-specific agency assigned rate.

In order for Gusto to confirm and resolve tax issues for Oklahoma income tax, we'll need you to authorize Gusto as your third-party agent (TPA). Gusto will become your TPA for the agency below:

• The Oklahoma Tax Commission - income tax

There are a few steps required to get TPA set up:

1. Create a passphrase in your OkTAP account.
2. We’ll request access to your account from you first—you’ll see a new to-do item on your Home page for you to confirm if you’ve granted Gusto OkTAP approval and to enter the passphrase in your Oklahoma state tax setup.
3. Next, we’ll request access to your account from the agency.
   • If unsuccessful, you’ll be asked to repeat step 2 until we’ve gained access.

If you run into any issues, try using this agency guide to setting up third-party access. 

Step one: Create a passphrase

1. Log into OkTAP.
2. Click on Manage my profile.
3. Click More.
4. On the left-hand side of the page, click on Allow Third Party Access.
5. Enter and confirm your passphrase—it must be 10 or more characters and contain one uppercase letter, one lowercase letter, and one number.
6. In the top-right of the page, click Submit. 

Step two: Enter your passphrase in Gusto

1. Sign in to Gusto.
2. Head to the Taxes & compliance section and select Tax setup.
3. Scroll to the "Oklahoma Tax Setup" headline.
4. Click Manage taxes.
5. Next to "OkTAP Approval," click edit.
6. Select Yes, I have authorized Gusto and click Save.
7. Next to "OkTAP Passphrase", enter the passphrase you created.
   • Once a passphrase is entered here, it's no longer visible in Gusto. 
8. Click Save.

Gusto will request access from the agency and no further action is needed from you, unless our access request was unsuccessful.

Heads up: While any authorized user from your company can usually create the Passphrase, the step to approve Gusto's direct request must be completed by your firm's "Master User." This is the person who originally created your company's online profile in OkTAP. If you're unsure who this is, call the agency at (405) 521-3160 for assistance.

1. Head to your Home page in Gusto and click the notification asking you to approve our request for access. 
2. Sign back in to the OkTAP portal and click on My Profile.
3. Click on Manage Additional Log-ons and grant Gusto "All Access".

Troubleshoot third-party authorization issues

To make sure our third-party access request is successful, first confirm you have an open and active withholding account. Then, verify that the following information entered in Gusto matches what is on file with the Oklahoma Tax Commission:

• OK TAP passphrase
• OK Account ID
• Location zip code on record with Oklahoma Tax Commission—if Gusto and the state don't have the same Oklahoma zip code, we may have trouble gaining access.
  
  • The zip code on file with the agency is usually associated with the address used when you registered with the Oklahoma Tax Commission.
    • If the address and zip code on file with the state are correct: Update your Oklahoma work address in Gusto. 
    • If the address and zip code on file with the state are wrong: Contact the agency at (405) 521-3160 to have your location address updated in their system.

Gusto will let you know if:

• We're having trouble gaining access to your account 
• The OK Account ID or Passphrase provided is incorrect 
• We were able to request access but are unable to confirm that you have granted us authorization

For additional troubleshooting, give the agency a call at (405) 521-3160.

Once a valid Oklahoma address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "OklahomaTax Setup" headline and select Manage taxes.
3. Enter the applicable account number(s) and rate(s).