Oklahoma registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Income tax withholding

Register with the Oklahoma Tax Commission by visiting the Oklahoma Taxpayer Access point (OkTAP) website. Click on Register, then Register a Business. You should receive your Account ID within five days after registering online, 2 weeks if registering by mail, or same day if registering in person. You will also receive your deposit schedule. Please keep this time frame in mind when planning your first Oklahoma payroll. If you have any questions about the registration process please call the agency at (405) 521-3160. 

Unemployment tax

Most companies are liable for state unemployment if they have one or more employees in each of 20 different calendar weeks during a calendar year or pay $1500 of payroll in a calendar quarter. You can check your liability and register online with the Oklahoma Employment Security Commission. Click on the link that says Create an Employer Account. You should receive your number and tax rate in 2-3 weeks after registering online. 

 If you have any questions please call the agency at (405) 557-5330.

Click here to view state-by-state new employer rates and wage bases (not company-specific).

Third party access

Once you have created your account with the Oklahoma Tax Commission, you’ll need to do the folloowing to create your new passphrase:

1. Log back into OkTAP.
2. Click on Manage my profile.
3. Click More.
4. Click on Allow Third Party Access on the left hand side.

After creating your passphrase, please enter it into your Gusto account so that we may request access to your account and make payments on your behalf.

Once we have requested access, you will have a new to-do item on your dashboard that will ask you to once again login to the Oklahoma Tax Commission and grant Gusto access. This will only happen after we have requested this access.

Please see below for detailed steps, which can also be found here.

1. After logging into the Oklahoma Tax Commission, click Allow Third Party Access on the left side of the page.
2. Enter and confirm your passphrase. Your passphrase must be 10 or more characters and contain one uppercase letter, one lowercase letter, and one number. Then click submit in the top right. 
3. Sign into Gusto and provide us with your passphrase.
   • Click the Taxes & compliance section > Tax setup > Scroll to "Oklahoma Tax Setup" > Manage taxes > click edit next to "OkTAP Passphrase" > enter the passphrase and click Save.
4. Look for a to-do item on your Gusto dashboard asking you to approve our request for access. 
5. Once you see this to-do item, sign back into the Oklahoma Tax Commission and click on My Profile.
6. Click on Manage Additional Log-ons and grant Gusto "All Access."

Troubleshoot Oklahoma Tax Commission authorization issues

Some agencies require special authorization for Gusto to pay or file your taxes. To gain authorization in Oklahoma, you must approve Gusto’s request to access your account online.

To ensure the success of our request, please make sure you have an open withholding account. Also, verify that the following information you have entered into Gusto matches what is on file with the Oklahoma Tax Commission:

• OK TAP passphrase
• OK Account ID
• Location zip code on record with Oklahoma Tax Commission

Gusto will let you know if:

• We're having trouble gaining access to your account 
• The OK Account ID or Passphrase provided is incorrect 
• We were able to request access but are unable to confirm that you have granted us authorization

Having Zip Code Issues? 

If Gusto is having trouble finding your account after you give us the Passphrase, it could be because our system doesn't have the same Oklahoma zip code that's on record with the state.

• The agency's zip code will match the location address used when you registered with Oklahoma Tax Commission; it's usually an Oklahoma zip code. 

If the zip code that's in Gusto's records is correct, please contact the agency at (405) 521-3160 to have your location address updated in their system. 

If the physical address on file with the state is correct, please update your Oklahoma work address in Gusto. 

Having trouble approving Gusto's request for access (after creating a Passphrase)?

Any authorized user from your company can usually create the Passphrase, but the second step to approve Gusto's request must be completed by your firm's "Master User." This is the person who originally created your company's online profile in OkTAP. If you are unsure who this is, you can call (405) 521-3160 for assistance.

For additional troubleshooting, we recommend giving the agency a call at (405) 521-3160.

Set up an existing company 

Income tax withholding

If you've run payroll in Oklahoma previously, you can find your Account ID on notices received from the Oklahoma Tax Commission or you can call the agency at (405) 521-3160.

Unemployment tax

If you've run payroll in Oklahoma previously, you can find your Unemployment Insurance Tax Account Number on notices received from the Oklahoma Employment Security Commission, on your Quarterly Contribution Report, or you can call the agency at (405) 552-6799.

Unemployment contribution rate

Your contribution rate will appear on your most recent liability letter that you have received from the Oklahoma Employment Security Commission. If you're unsure, please verify your rate by calling the agency at (405) 557-7222. 

Click here to view state-by-state UI rates and wage bases (not company-specific).

• Oklahoma Wage Withholding Tax Return (WTH 10001)
• Oklahoma Withholding Payment Coupon (WTH 10004)*
• Oklahoma Transmittal of Wage and Tax Statements (OK W-3)
• Employer's Quarterly Contribution Report (OES-3)
• New Hire Report

• Oklahoma Tax Commission (800) 522-8165
• Oklahoma Employment Security Commission (405) 557-5330

Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.

If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.

If there is no mention of TPA in that section, you can use the information below:

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.