Oklahoma registration and tax info

What you need to do

• Add a new work address in Gusto for a different state, and;
• Hire an employee and assign them to that address.

Cost and timeline

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

What the process looks like

1. You give us some basic business information.
2. Gusto and CorpNet will check your info.
3. Your registration is usually submitted within 3–5 business days.
4. Watch for mail with your tax account numbers and rates from the state. The state usually sends your tax account numbers and rates directly to you.
   
   • Heads up: If CorpNet does not enter some information into Gusto, they can show you how to do it yourself.

Third-Party Agent (TPA) authorization reminder

Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration. Work with CorpNet directly to see if they’ve set up TPA for any specific agency.

Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now. 

• If you're already on the state-specific registration article, scroll to see if there's an “Authorize Gusto” section below.

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

1. Sign in to Gusto.
2. Click the Taxes & Compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state will only show up if you’ve added a company work address there and assigned an employee to it.
4. Look at the price, process, and how long it'll take.
   
   • We will not charge you until you send in your order.
5. Click Continue.
6. Answer a few questions to see if you're eligible.
   • We can only register for you if you do not already have a state account.
7. Click Save & continue.
8. Enter some company information (we'll fill in what we already know).
9. Click Save & continue.
10. Tell us who the responsible party is. This is the person in charge of the company’s tax matters and good standing. 
    • If you're a nonprofit and need help, check our FAQs below.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all info carefully. Mistakes can delay things. 
    • Heads up: State and local agencies might add fees or take longer than expected. CorpNet will notify you if that happens.
15. Check the box to confirm your info is correct and agree to the Terms of Service.
16. Click Send registration order.
    • We’ll email you with order updates and add the cost to your next monthly bill.

Some reminders

• In most cases, you need to give Gusto third-party access (TPA) to your tax accounts.
  • Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
    • If you're already on the state-specific registration article, scroll to see if there's an “Authorize Gusto” section below.
  • CorpNet may be able to help set up TPA for some state agencies. Work with them directly to see if they can help.
• Keep an eye on your mail for registration details (tax account numbers and rates).
  • Some states will send your tax account numbers and rates this way. CorpNet will tell you how you’ll get your tax account information.

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is done, use the link in the state registration email from Gusto to check your order's status.

You can also check the status in your Gusto account:

1. Sign in to Gusto.
2. Click the Taxes & Compliance section and select Tax setup.
3. Scroll to the state's section.
4. Click Check the status of your registration.

If your order is still in progress, you can cancel from your Gusto account:

1. Sign in to Gusto.
2. Click the Taxes & Compliance section and select Tax setup.
3. Scroll to the state's section.
4. Click Check the status of your registration.
5. On the right-side of the page, under “Changed your mind?”, click Cancel your order.
6. Let us know why you're canceling.
7. Click Cancel your order.

If you were already charged, you'll get a refund in a few business days.

If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].

Q: Can I run payroll before my registration is done?

A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.

Important reminders

• We cannot submit tax payments or filings until all tax account numbers are added.
• If you run payroll before finishing registration, you might get notices about late tax payments or filings. Any penalties are your responsibility.
• If you’re only registering for unemployment tax and do not have your rate yet, use the new employer rate for your state in Gusto until you get the correct one. Update the rate once you get it.

Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?

A: No, you need a FEIN in Gusto to get registration help for state taxes.

If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.

Q: Where can I find my tax information?

A: You can find your tax info in several places: 

• In Gusto: Click the Taxes & compliance section and select Tax setup, then scroll to state tax setup.
• In CorpNet: Create an account and sign in to see your info.
• In your state’s online portal: Find your account details there.
• By mail: Some agencies send tax info by mail. If that happens, CorpNet will let you know, and you'll need to enter this info in Gusto.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: What if I'm not liable for unemployment tax yet?

A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:

• Use today’s date as the first date the employee(s) in the new state will be paid. 
• Enter the start date of the quarter you expect to meet the liability threshold.
  • Check the state’s liability info in the Register on your own section (go to the SUI dropdown). If there’s no info, contact the state agency directly.

Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?

A: CorpNet might be able to help. Contact them at [email protected] or 1(888) 449-2638.

Q: Why am I unable to enter 0% ownership for the responsible party or add a commercial owner?

A: Some states have a 1% minimum for the responsible party ownership percentage. These states include ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.

Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or 1(888) 449-2638.

Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?

A: In most cases, you need to give Gusto third-party access (TPA) to your tax accounts.

• Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
  • If you're already on the state-specific registration article, scroll to see if there's an “Authorize Gusto” section below.
• CorpNet may be able to help set up TPA for some state agencies. Work with them directly to see if they can help.

Q: Does CorpNet help close state tax accounts?

A: No, you'll need to close the tax account yourself.

• Oklahoma Tax Commission – income tax withholding
• Oklahoma Employment Security Division – unemployment tax

After registering, you’ll get your Account ID and tax deposit schedule. How fast you get this information depends on how you register:

• In person: Same day.
• Online: Within 5 business days.
• By mail: Within 2 weeks.

Keep these timeframes in mind when planning your first payroll for employees in Oklahoma.

Register for income tax withholding

1. Go to the Oklahoma Taxpayer Access Point (OkTAP) website.
2. Scroll to the “Businesses” section and click Register for a Business.
3. Click Business Registration.
4. Complete the prompts and finish registration.
   • If you need help, call the agency at (405) 521-3160 or send them a message.
5. Do not forget to give Gusto third-party access (TPA) in case we need to help fix any tax issues.

Reminder: Rounding income tax in Oklahoma

When calculating Oklahoma withholding using the percentage method (what Gusto uses), the tax amount must be rounded to the nearest whole dollar.

• If the amount is less than 50 cents, the amount is dropped.
  • Example: $2.49 becomes $2.00.
• If the amount is 50 cents or more, the amount is rounded up to the next dollar.
  • Example: $2.50 becomes $3.00.

Enter the tax account information in Gusto

After a work address in Oklahoma is assigned to one or more employees, you can add your tax account information:

1. Go to the Taxes & compliance section and select Tax setup.
2. Scroll to the “Oklahoma Tax Setup” section and click Manage taxes.
3. Next to "Withholding Account Number" click Edit to enter your withholding Account ID which starts with "WTH" and is followed by ten digits.
   • Numbers that start with "WTP" are for a different type of tax, called “withholding pass through”.
   • If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
4. If you're not asked to enter a tax deposit schedule in Gusto, we're paying taxes on the fastest schedule already. 

Most companies in Oklahoma must start paying unemployment insurance tax once they have:

• Paid $1500 in wages during a calendar quarter or;
• Had at least one Oklahoma-employee working for any part of the week, for 20 or more different weeks during a calendar year.

Running payroll in Gusto before you're required to pay unemployment tax

If you need to run payroll but do not yet meet the requirements, Gusto lets you enter the new employer rate for Oklahoma temporarily. Update the rate once you get it.

Register for unemployment tax with the Oklahoma Employment Security Commission

You’ll get your unemployment account number and tax rate about 2–3 weeks after registering online. 

1. Go to the Oklahoma Employment Security Commission website.
2. Click Create an Employer Account. 
3. Complete any remaining prompts and finish registering.

For help, call the agency at (405) 557-7100.

Enter the tax account information in Gusto

After a work address in Oklahoma is assigned to one or more employees, you can add your tax account information:

1. Go to the Taxes & compliance section and select Tax setup.
2. Scroll to the “Oklahoma Tax Setup” section and click Manage taxes.
3. Next to "UI Tax Account Number" click Edit to enter your nine-digit unemployment insurance (UI) account number. 
   
   • If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
4. Next to “Contribution Rate” click Edit to enter your unemployment rate.
   • If you do not have your rate yet, enter the new employer rate for Oklahoma temporarily. Update the rate once you get it.

Find your income tax withholding account number (Account ID) by:

• Checking notices from the Oklahoma Tax Commission, or
• Calling the agency at (405) 521-3160.

Your account ID should start with "WTH." If you have a "WTP" number, it’s for a different type of tax, called “withholding pass through”.

If you do not know if you're registered for a withholding tax account, you can look it up:

1. Go to the OK Tax Commission website.
2. Find the “Help” section, and click Search.
3. Click Withholding Tax Accounts.
4. Enter your business name, and then scroll down to click Search.

If your company name is not there, you still need to register for a withholding tax account (to pay your employees' withholding taxes). 

Do not forget to give Gusto the third-party access (TPA) we may need to help fix any tax issues.

Reminder: Rounding income tax in Oklahoma

When calculating Oklahoma withholding using the percentage method (what Gusto uses), the tax amount must be rounded to the nearest whole dollar.

• If the amount is less than 50 cents, the amount is dropped.
  • Example: $2.49 becomes $2.00.
• If the amount is 50 cents or more, the amount is rounded up to the next dollar.
  • Example: $2.50 becomes $3.00.

Unemployment Insurance (UI) Tax Account Number

You can find your UI Tax Account Number by:

• Checking notices from the Oklahoma Employment Security Commission (ex. Quarterly Contribution Report), or;
• Calling the agency at (405) 552-6799.

Unemployment contribution rate

Your unemployment contribution rate is in your most recent “liability” letter from the Oklahoma Employment Security Commission.

If you do not have the letter and cannot find your rate, call (405) 557-7222.

If you do not have your rate yet, enter the new employer rate for Oklahoma in Gusto temporarily. Update the rate once you get it.

After a work address in Oklahoma is assigned to one or more employees, you can add your tax account information:

1. Go to the Taxes & compliance section and select Tax setup.
2. Scroll to the “Oklahoma Tax Setup” section and click Manage taxes.
3. Next to "Withholding Account Number" click Edit to enter your withholding Account ID which starts with "WTH" and is followed by ten digits.
   • Numbers that start with "WTP" are for a different type of tax, called “withholding pass through”.
4. If you're not asked to enter a tax deposit schedule in Gusto, we're paying taxes on the fastest schedule already. 
5. Next to "UI Tax Account Number" click Edit to enter your nine-digit unemployment insurance (UI) account number. 
6. Next to “Contribution Rate” click Edit to enter your unemployment rate.
   • If you do not have your rate yet, enter the new employer rate for Oklahoma temporarily. Update the rate once you get it.

If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.

Follow these steps to set up Gusto as your TPA. If you need help, use the agency's guide to setting up third-party access. 

Step 1: Create a Passphrase in OkTAP

1. Log into your OkTAP account.
2. Click Manage My Profile, then click More.
3. On the left side, click Allow Third Party Access.
4. Create a passphrase that is at least 10 characters long and includes an uppercase letter, a lowercase letter, and a number.
5. Click Submit in the top-right corner.

Step 2: Enter the Passphrase in Gusto

1. Sign in to your admin profile in Gusto.
2. Go to Taxes & Compliance and select Tax Setup.
3. Scroll to "Oklahoma Tax Setup" and click Manage Taxes.
4. Next to "OkTAP Approval," click Edit. 
5. Select Yes, I have authorized Gusto, and click Save.
6. Next to "OkTAP Passphrase," enter the passphrase you created.
7. Click Save. Once a passphrase is saved, you will not be able to see it in Gusto. 

After this, Gusto will request access from the agency. No further action is needed unless Gusto has trouble gaining access.

Step 3: Approve Gusto's Request

Any authorized person at your company can create the passphrase in step one, but the “Master User” (the person who set up your company's profile in OkTAP) must complete this step. If you do not know who the Master User is, call the agency at (405) 521-3160.

1. Go to your Gusto Home page and click the notification to approve Gusto's access request.
2. Log back into OkTAP and go to My Profile.
3. Click Manage Additional Log-ons and give Gusto "All Access."

Fix issues with the TPA request

Gusto will tell you if:

• We're having trouble getting into account
• The OK Account ID or Passphrase in Gusto is wrong
• We asked for access but cannot confirm if you gave us permission 

To help make sure Gusto can get TPA:

• Make sure you have an open, and active withholding account.
• Check that the following information in Gusto matches what is on file with the Oklahoma Tax Commission:
  • OkTAP passphrase
  • Account ID
  • Location zip code (this must match the zip code on file with the state). The zip code the agency has is usually connected to the address you used when you signed up with the Oklahoma Tax Commission.
    • If the address and zip code with the state are correct, update your Oklahoma work address in Gusto.
    • If the address or zip code is wrong, contact the Oklahoma Tax Commission at (405) 521-3160 to update it.

If you're still having trouble or need more help, call the Oklahoma Tax Commission at (405) 521-3160.