2026 unemployment rate notices: At the end of the year, we’ll automatically update your rate in Gusto for you. You do not need to enter it manually.
Having payroll issues? Learn how to troubleshoot blocked payroll.
Before you can pay employees in a new state, you must register with the state’s tax agencies. This lets you file and pay the right taxes.
🎥 Watch a quick video to learn how registering in a new state works
📖 See our blog for full state business guides
Expand the sections below to learn more. Use CMD + F (or CTRL + F) to search for words in the article.
Gusto works with Middesk to register your business for state tax accounts when you hire employees or start working in a new state. We set up state income tax withholding and state unemployment insurance so we can run payroll and file taxes on your behalf.
We can start your registration after all of these are true:
You added a company work address in the new state.
You assigned that address to a new or existing employee.
You checked your Gusto Home page for a registration to-do.
If required, you registered with preliminary state agencies (like the Secretary of State or Department of Licensing and Regulatory Affairs) first and confirmed it's done.
States that require SOS registration before tax setup: Michigan, Missouri, New Jersey, New Mexico, and Vermont.
Middesk cannot help with registration if your business is:
A non-profit that is not a 501(c)(3)
A business that left a PEO
A business that bought another business that was already registered
A business that changed its legal entity type (for example, LLC to Corp)
A Limited Partnership (LP) or Limited Liability Partnership (LLP)
You must also:
Have a FEIN in Gusto
Not already have a tax account in that state
If you already registered with the state, Middesk will cancel the order and you will not be charged.
Included
Middesk registers your business for:
State income tax withholding
State unemployment insurance (SUI)
Not included
Middesk does not register your business for:
Local tax agency registration
Paid Family and Medical Leave (PFML) registration
Third-Party Agent (TPA) access
Power of Attorney (POA) authorization
Some states require TPA or POA for Gusto to file and pay taxes. In most cases, you must set this up yourself after registration. If you need to register for local taxes or PFML, or set up TPA or POA, use the state-specific article for step-by-step instructions.
The cost, steps, and timeline depend on the state. Before you submit anything in Gusto, we show you:
The price
What is included
How long registration usually takes
You are not charged until the order is marked as completed. The charge appears on your next Gusto monthly invoice.
You can also visit the Middesk Help Center to see estimated processing times for each state.
Here is what to expect when Middesk handles your registration:
You answer questions about your business, including:
Basic company info
Contact details
Addresses
Owner or officer info
State-specific details
Middesk reviews your information.
Middesk usually submits your registration within two business days.
A state agency may contact you to verify the request.
⚠️ Important: If you do not respond to a verification call or email within 3–5 business days, the order may be canceled and refunded.
After your order is marked as complete, we add the charge to your next Gusto monthly invoice.
When Middesk receives your tax account numbers, they enter them in Gusto (for most states and agencies). You will get emails from Gusto and Middesk with updates and next steps.
For most states, Middesk receives agency mail during registration and adds your tax info to Gusto. You can view this mail in a digital mailbox. After registration is complete, the agency updates its mailing address to your business address. If you need to take action, we will notify you by email or Home page to-do.
States that mail tax account info directly to your business: Alabama, Arizona, Delaware, Idaho, Iowa, Kansas, Kentucky, Maryland, Massachusetts, Michigan, Montana, Nevada, New Hampshire, Oklahoma, Rhode Island, Washington, Washington DC, and West Virginia. When you receive the letter, check your email for instructions on how to send the info to Middesk.
You can run payroll before registration finishes. However:
Gusto cannot file or pay taxes until all tax account numbers are added.
You may receive late notices or penalties. These are your responsibility.
For unemployment tax, use your state’s new employer rate until you receive the correct one.
Note: You can cancel orders before they are sent to Middesk. Once an order is submitted to Middesk, it cannot be canceled or refunded.
If you need help with any of the registration questions, check Middesk’s Help Center.
In your web browser:
Go to Taxes & Compliance → Tax setup.
Find [State name] Tax Setup.
Click Learn more under “Let us help you register.”
Review the price, process, and timeline. We do not charge you until after your order is complete.
Click Get started on Middesk.
Review everything carefully before submitting. Mistakes can delay registration.
In the Gusto mobile app:
Open the Gusto mobile app and sign in.
In the bottom-right corner, tap More.
Select Taxes & compliance.
Scroll down to Quick links and choose Setup tax accounts.
Scroll down to [State name] tax setup. Tap Learn more.
Review the process, timeline, and pricing. We do not charge you until after your order is complete.
Tap Get started on Middesk.
Share your business information and review everything carefully before submitting. Mistakes can delay registration.
To check your Middesk registration status in Gusto:
Go to Taxes & Compliance → Tax setup.
Find the state and view the status.
Possible statuses include:
Tax registration in progress
We need more information
The state is working on your order
Your registration is complete
Your order is on hold (often due to state requirements)
You have existing tax accounts
We could not complete your registration
If you entered the wrong eligibility date, email [email protected].
Some states require Gusto to have TPA or POA on file before we can file and pay taxes. Middesk usually does not set this up.
Check the state-specific registration article to see if TPA or POA is required for your state.
If there is no TPA or POA section in the state article, it is not needed right now.
If TPA or POA requires an agency portal:
If Middesk creates the agency account during registration, you will find the login details in Gusto: go to Taxes & Compliance → Tax setup after registration.
If Middesk does not create the account but the state requires portal access, you must create the account yourself.
You can only cancel an order before it is submitted to Middesk. Once submitted, orders cannot be canceled or refunded.
To cancel your order:
Go to Taxes & Compliance, select Tax Setup, and scroll to the applicable state.
In the Finish your [state] registration order banner, select Cancel order.
Q: Do I need a FEIN to use Gusto’s registration service?
A: Yes. You must have a FEIN to register through Gusto. If your business is merging or being acquired, Middesk cannot help with registration.
Q: Why can’t I enter 0% ownership or add a commercial owner?
A: Some states require a minimum ownership percentage or an individual owner. If your situation does not meet state rules, you will need to register outside of Gusto.
Q: What if the responsible party is international without an SSN or ITIN?
A: Middesk cannot help in this case. You will need to register directly with the state.
Q: What if I’m not liable for unemployment tax yet?
A: Use today’s date or the expected liability date. Use the new employer rate until you get your company-specific rate.
Q: I need to change information I already submitted. What do I do?
A: Email [email protected].
Q: What if the tax agency contacts me?
A: Respond right away, within 3–5 business days. Missing a verification call or email can cancel your registration order.
Q: When will my tax account numbers be available?
A: Timelines vary by state. Check Middesk’s guidance for estimates.
Q: Can Middesk close my state tax accounts?
A: No. You must close accounts directly with the state.
Visit the Middesk Help Center for help with registration-specific questions.
Contact Gusto from the ( ? ) in your account for all other payroll or tax setup help.
Expand the sections below to learn how to register with state agencies.
You'll work with the following Oklahoma agencies when registering for payroll taxes:
Oklahoma Tax Commission: Handles income tax withholding.
Oklahoma Employment Security Commission: Handles unemployment tax.
After registering, you'll receive your Account ID and tax deposit schedule. How quickly you receive this information depends on how you register:
In person: Same day.
Online: Within 5 business days.
By mail: Within 2 weeks.
Keep these timeframes in mind when planning your first payroll for employees in Oklahoma.
Scroll to the Businesses section and click Register for a Business.
Click Business Registration.
Complete the prompts and finish registration.
If you need help, call the agency at (405) 521-3160 or contact the agency online.
When calculating Oklahoma withholding using the percentage method (what Gusto uses), the tax amount must be rounded to the nearest whole dollar.
If the amount is less than 50 cents, the amount is dropped.
Example: $2.49 becomes $2.00.
If the amount is 50 cents or more, the amount is rounded up to the next dollar.
Example: $2.50 becomes $3.00.
Most companies in Oklahoma must start paying unemployment insurance tax once they have:
Paid $1,500 in wages during a calendar quarter
Had at least one Oklahoma employee working for any part of the week for 20 or more different weeks during a calendar year
If you need to run payroll but do not yet meet the above requirements, you can still do so. Enter the new employer rate for Oklahoma in Gusto for now, and update the rate once you receive it.
You'll receive your unemployment account number and tax rate about 2–3 weeks after registering online.
Click Create an Employer Account.
Complete any remaining prompts and finish registering.
If you have questions, call the agency at (405) 552-6799.
Give Gusto third-party access (TPA) so we can help manage your taxes with the agency.
Enter your tax account information in Gusto once you add a valid Oklahoma work address for one or more employees.
If you've already registered in Oklahoma, you need to enter your tax account details in Gusto. You need to be registered with one or more of the following agencies for Gusto to file and pay taxes on your behalf:
Oklahoma Tax Commission: Handles income tax withholding.
Oklahoma Employment Security Commission: Handles unemployment tax.
If you still need to register, see the Register for OK income and unemployment tax on your own section earlier in this article.
Once you add a valid Oklahoma work address in Gusto for one or more employees, you can enter your state tax account information.
To add your Oklahoma tax account information:
Go to Taxes & compliance, then select Tax setup.
Find Oklahoma Tax Setup and select Manage taxes.
Follow the instructions below for each tax type.
Important: If you edit a tax account number after payments or filings have been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
Next to Withholding Account Number, click Edit to enter your withholding Account ID. This number starts with WTH and is followed by ten digits.
Note: Numbers that start with WTP are for a different type of tax called withholding pass-through. Do not enter a WTP number here.
Notices from the Oklahoma Tax Commission
Your OkTAP account
If you cannot find your account number, contact the agency at (405) 521-3160.
If you are not asked to enter a tax deposit schedule in Gusto, Gusto is already paying taxes on the fastest schedule.
If you do not know whether you have a withholding tax account, you can search for it:
Go to the Oklahoma Tax Commission website.
Find the Help section and click Search.
Click Withholding Tax Accounts.
Enter your business name and click Search.
If your company name does not appear, you still need to register for a withholding tax account.
Next to UI Tax Account Number, click Edit to enter your nine-digit unemployment insurance (UI) account number.
Notices from the Oklahoma Employment Security Commission, such as the Quarterly Contribution Report
If you cannot find your account number, contact the agency at (405) 552-6799.
Next to Contribution Rate, click Edit to enter your unemployment contribution rate.
Your most recent liability letter from the Oklahoma Employment Security Commission
If you cannot find your rate, contact the agency at (405) 552-6799.
If you do not have your assigned rate yet, enter the new employer rate for Oklahoma in Gusto in the meantime. Update the rate once you receive it.
For Gusto to keep your Oklahoma tax information up to date and help troubleshoot tax issues, you need to authorize Gusto as your third-party agent (TPA) for the agency below:
Oklahoma Tax Commission: Withholding tax.
Follow these steps to set up Gusto as your TPA. If you need help, use the agency's guide to setting up third-party access.
Click Manage My Profile, then click More.
On the left side, click Allow Third Party Access.
Create a passphrase that is at least 10 characters long and includes an uppercase letter, a lowercase letter, and a number.
Click Submit in the top-right corner.
Go to Taxes & compliance, then select Tax setup.
Find Oklahoma Tax Setup and select Manage taxes.
Next to OkTAP Approval, click Edit.
Select Yes, I have authorized Gusto, and click Save.
Next to OkTAP Passphrase, enter the passphrase you created.
Click Save. Once a passphrase is saved, you will not be able to see it in Gusto.
After this, Gusto will request access from the agency. No further action is needed unless Gusto has trouble gaining access.
Any authorized person at your company can create the passphrase in Step 1, but the Master User (the person who set up your company's profile in OkTAP) must complete this step. If you do not know who the Master User is, call the agency at (405) 521-3160.
Go to your Gusto Home page and click the notification to approve Gusto's access request.
Sign back in to OkTAP and go to My Profile.
Click Manage Additional Log-ons and give Gusto All Access.
Gusto will notify you if:
Gusto is having trouble accessing your account
The OK Account ID or passphrase in Gusto is incorrect
Gusto requested access but cannot confirm whether you granted permission
To help make sure Gusto can get TPA access:
Make sure you have an open, active withholding account.
Verify that the following information in Gusto matches what is on file with the Oklahoma Tax Commission:
OkTAP passphrase
Account ID
Location zip code (this must match the zip code on file with the state). The zip code the agency has is usually connected to the address you used when you registered with the Oklahoma Tax Commission.
If the address and zip code with the state are correct, update your Oklahoma work address in Gusto.
If the address or zip code is incorrect, contact the Oklahoma Tax Commission at (405) 521-3160 to update it.
If you are still having trouble, call the Oklahoma Tax Commission at (405) 521-3160.
WTH 10001 (Oklahoma Wage Withholding Tax Return)
WTH 10004* (Oklahoma Withholding Payment Coupon)
OK W-3 (Oklahoma Transmittal of Wage and Tax Statements)
OES-3 (Employer's Quarterly Contribution Report)
New Hire Report
You can view forms in Taxes & Compliance, then Tax documents. Switch between the tabs to find federal, state, W-2s, and 1099s.
Some forms show an asterisk (*). Forms like payment vouchers or coupons that were filed electronically may not show in your Gusto account. Sign in to the agency's portal to view filings and payments.
To see what Gusto has paid for you, run the Agency Payments report.
Revenue Agency: Oklahoma Tax Commission (OTC)
Phone: (800) 522-8165
Workforce or Labor Agency: Oklahoma Employment Security Commission (ESC)
Phone: (405) 552-6799
Learn how to close or reopen tax accounts.