Utah registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto. Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Income tax withholding 

Visit the OneStop Online Business Registration to register for both tax agencies in Utah—you'll receive a temporary account number instantly after registering online, but do not enter this into Gusto. Your permanent withholding account number and deposit schedule will arrive in about 2 weeks, and this is what you should enter in your Gusto account. 

If you have any questions about the registration process, you should call the agency at (801) 983-0275.

State unemployment tax 

Most companies are liable for state unemployment if they have paid $1500 payroll in a calendar quarter or have had one or more employees for some portion of a day in a current or previous year.

If your company is liable, you will receive your Employer Registration Number and Unemployment Tax Rate (also referred to as your Unemployment Contribution Rate) once you have completed the online business registration. 

• If you're a reimbursable employer: your registration number should begin with a "R-" (R-#-######-#).
• If you're not a reimbusrsable employer: it should begin with a "C-" (C-#-######-#).

If you're unsure of what your rate is, you should call the agency at (801) 526-9235, option 3. If you are not required to file and pay unemployment insurance or other taxes, and only owe state withholding taxes in Utah, you can register with the Utah Tax Commission directly here. 

If you need to enter an unemployment rate in Gusto before you've received your agency-assigned rate, you can use the state-specific "new employer rates" found in this article about state-by-state new employer rates and wage bases.

Entering the information in Gusto

Once a valid Utah work address has been added in Gusto and assigned to an employee, you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Utah Tax Setup" headline and select Manage taxes.
3. Enter your account number and agency-assigned unemployment rate.

• Account number: if you need to update your account number, contact us from the Help section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
• Unemployment tax rate: if you need to update your rate, follow these steps. 

Income tax withholding 

If you've run payroll in Utah previously, you can find your account ID on notices that you've received from the State Tax Commission. If you're unsure, you should call the agency at (800) 662-4335. You can also find your Employer Registration Number on any notices you've received.

Unemployment tax

Your UI rate will appear on the top right of the Contribution Rate Notice you would have received from the Department of Workforce Services. Click here to view state-by-state UI rates and wage bases. If you're unsure of what your rate is, you should call the agency at (801) 526-9235.

If you're exempt from UT SUI, your registration number should begin with a "R-". Otherwise, it should begin with a "C-".

Entering the information in Gusto

Once a valid Utah work address has been added in Gusto and assigned to an employee, you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Utah Tax Setup" headline and select Manage taxes.
3. Enter your account number and agency-assigned unemployment rate.

• Account number: if you need to update your account number, contact us from the Help section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
• Unemployment tax rate: if you need to update your rate, follow these steps. 

• Utah Withholding Return (TC-941)
• Annual Withholding Reconciliation (TC-941R)
• Wage and Tax Statement (State W2)
• Employer's Contribution Report (Form 33H)
• Employer's Quarterly Wage List (Form 33HA)
• New Hire Report

• Utah State Tax Commission (800) 662-4335
• Utah Department of Workforce Services (801) 526-9235, Option 3

Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.

If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.

If there is no mention of TPA in that section, you can use the information below:

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.