Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with state agencies on your own or Find account numbers and rate info—the company is already registered with the state to learn more about:
Check out our payroll blocked troubleshooting tips article.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Click the dropdowns below to learn more about how to register with state agencies.
Immediately after registering online, you'll receive a temporary account number—do not enter the temporary account number in Gusto. Your permanent withholding account number and tax deposit schedule will arrive in about 2 weeks, and this is what you should enter in your Gusto account.
If you have questions about the registration process, call the agency directly at (801) 983-0275.
Your company typically becomes liable for state unemployment insurance tax once the company has:
If your company is liable, you'll receive the below once you've completed registration:
If you're not required to file and pay unemployment insurance or other taxes, and only owe state withholding taxes in Utah, you can register with the Utah Tax Commission directly.
If you need to run payroll and do not yet meet the above requirements, Gusto allows it—we just suggest you add the "New employer SUI tax rate" specific to Utah in the meantime.
Eventually, Gusto will need:
Once a valid Utah work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you've already registered in the state, you'll need to enter your tax account details in Gusto to pay employees.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with state agencies on your own dropdown above in this article.
If your business has run payroll in Utah previously, you can find your withholding account number and tax deposit schedule by:
If your business has run payroll Utah previously, you can find your unemployment account number (Employer Registration Number) and unemployment rate by:
Reimbursable employers—your registration number should begin with a "R-" (R-#-######-#). If you're not a reimbursable employer, your registration number should begin with a "C-" (C-#-######-#).
If you do not yet have a company-assigned unemployment rate, you can find the new employer rates for each state in this article—it includes instructions on how to update the rate once you become liable and receive your company-specific agency assigned rate.
Once a valid Utah work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Asterisks info—only if applicable