Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them.
Gusto partners with CorpNet to help you register in the state—learn more below.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. Learn where to find your tax account information by clicking The company is already registered with the state below.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
You can register for both tax agencies by visiting the VA Tax Online Services for Businesses website and selecting the option for Are you a new Business? Register Here.
You should receive both your VA Tax Account Number (income tax withholding number), income tax withholding deposit schedule, and VEC Account Number (unemployment tax number) instantly after registering online.
Keep in mind, this state restricts you from registering for unemployment insurance until you meet the state's liability requirements which are generally:
If you're a new employer, you'll get your rate once you become liable and are able to complete your registration with the agency. Click here to view state-by-state new employer rates and wage bases (not company-specific).
What to enter in Gusto
The tax rate that you enter in Gusto should be your agency-assigned rate and include:
If you have any questions about your rate or the registration process, call the agency at (804) 367-8037.
Give Gusto access to your Virginia Employment Commission account
Follow the steps below to let Gusto monitor your Virginia tax account and update it automatically when we find out about changes.
Important: Only the primary user of your tax account can grant Gusto access.
If you've already registered your company in Virginia, you can find your VA Tax Account Number on notices received from the VA Department of Taxation.
Your tax account number will start with a "30-" which indicates it's for Withholding Tax.
If you need help finding your withholding tax number, call the agency at (804) 367-8037.
You can find your VEC Account Number on notices received from the VA Employment Commission. Your VA Employer Tax Rate will appear in the Tax Rate box of the State Unemployment Insurance (SUI) notice that you receive from the VA Employment Commission. Click here to view state-by-state UI rates and wage bases (not company-specific).
What to enter in Gusto
The tax rate that you enter in Gusto should your agency-assigned rate and include:
If you have any questions about your rate, call the agency at (866) 832-2363.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable
Gusto will only file this form at the end of the year. If your company makes the final payment of Virginia wages before the end of the year, the company will be responsible for filing the VA-6 outside of Gusto. If this is not filed, Gusto will still file the VA-6 on January 31st, but a $10 late filing penalty will be assessed by the agency, and it will be the responsibility of your company to pay.