At the end of each quarter, you can see all quarterly returns we filed on your behalf to keep for your records. These will be available for you mid-month after the quarter ends.
If adjustments are made to your account that affect the amount of taxes owed you may be liable to pay more to the federal and state agencies. To accommodate this difference, we'll debit your company for the additional taxes—learn more below.
Some forms, coupons, or payment vouchers that are filed electronically may not appear in your Tax documents section. For a full list of the forms filed by Gusto, click here.
If you can't find a specific form that you believe Gusto filed on your behalf, please contact customer support through the Help section of your account.
As each payroll is processed, Gusto debits the appropriate payroll taxes that apply to your company. We then file and pay all of your quarterly and annual taxes.
If adjustments are made to your account that affect the amount of taxes owed, you may be liable to pay more to the federal and state agencies. To calculate and apply these adjustments, a tax reconciliation payroll is run. This will often create a debit for the amount owed based on the new tax amounts, though sometimes it may result in a credit or refund if taxes were overpaid. This tax reconciliation debit ensures that the correct tax amounts have been paid to each agency.
Note: If your company has multiple bank accounts set up, we'll debit the 'default' bank account on file.
Here are the types of circumstances that would lead to a tax reconciliation payroll. Tax reconciliations can be run by our Care team in response to one of these situations, though they also occur on a quarterly basis to correct any tax discrepancies ahead of tax filings.
To download the summary of a specific reconciliation, scroll to the bottom right corner of the reconciliation details page and click Download.
Tax reconciliation emails are sent when a reconciliation payroll is run and it results in a debit greater than $5.00. This can occur quarterly, or any other time a reconciliation payroll is needed to be processed.
The email will notify you of the adjustment period, the last four digits of the bank account that will be debited, the debit date, any applicable taxes, and the total debit amount. The debit typically occurs a few business days after you receive the email.
In certain cases, you may receive an email about a refund from Gusto as well. We’ll also let you know if there is any action required on your end, like reimbursing employees for overpaid taxes.