Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them.
Gusto partners with CorpNet to help you register in the state—learn more below.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. Learn where to find your tax account information by clicking The company is already registered with the state below.
Gusto partners with CorpNet to help you register your business in new states.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.
Changing your order
To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Income tax withholding
Register with the Wisconsin Department of Revenue online to obtain your Withholding Account Number. You should receive your Withholding Account Number in 24 hours after registering online, or 3-4 days if registering by mail. Please keep this time frame in mind when planning your first Wisconsin payroll.
If you've misplaced your withholding account number, you can locate it by following these steps:
The agency will provide you your assigned Wisconsin Account number that you can enter as your Tax Account Number for Wisconsin in Gusto by clicking the Taxes & compliance section and selecting Tax setup.
Most companies are liable for state unemployment if they pay $1500 in a quarter in any calendar year or have one or more employees per day in 20 or more weeks of any calendar year. You can find out if your company is liable and register online with the Wisconsin Department of Workforce Development. Select Create Logon ID, in order to obtain the Employer UI Account Number and tax rate. You should receive this info instantly after registering online, or in 1-2 weeks if registering by mail.
Unemployment tax rate
Click here to view state-by-state new employer rates and wage bases. Those in the construction industry or with an annual payroll over $500,000 should review this page to find their rate. If you're unsure of your rate, please call the agency at (608) 261-6700.
Income tax withholding
If you've run payroll in Wisconsin previously, you can find your Withholding Account Number on the form WT-6 withholding coupon or on the welcome letter labelled "Filing Number" sent by the WI DOR.
If you've misplaced this letter, follow these steps to locate your number:
The agency will provide you your assigned Wisconsin Account number that you can enter as your Tax Account Number for Wisconsin. To do so, click the Taxes & compliance section and select Tax setup, then scroll to the Wisconsin tax section. You can also give the agency a call at (608) 266-2776.
You can find your Employer UI Account Number on the latest tax rate notice or Quarterly Wage Report (Form UCT-101) sent to you by the WI DWD. You can also call the agency at (608) 261-6700.
Unemployment tax rate
Businesses that have previously run payroll in WI can find their Unemployment Insurance Tax Rate on your most recent tax notice from the DWD. Click here to view state-by-state UI rates and wage bases. Please only enter in the total rate, if you're unsure of your rate you can call the agency at (608) 261-6700.
Asterisks info—only if applicable
Filings marked with an asterisk (*) are coupons, payment vouchers, or other forms that are filed electronically, and will not appear in your Tax documents tab.
Filings marked with a double-asterisk (**), are forms that will only be available for January 1st, 2020 and beyond.
Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.
If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.
If there is no mention of TPA in that section, you can use the information below:
Agent name: Tomer London
Firm Name: ZenPayroll Inc (dba: Gusto)
Email: [email protected]
Address: 525 20th Street San Francisco, CA 94107
Phone: (415) 935-0230
Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.