Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with the state on your own or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Click the dropdowns below to learn how to register with the state agency.
Check out this video tutorial for registration guidance: enroll as an employer in e-Services for Business (YouTube).
To view the status of your request/registration, log in to e-Services for Business. If you have any questions, contact the agency directly.
If you submitted paperwork in person (rather than online), registration can take up to 7 days.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
The California State Disability Insurance (SDI) program provides short-term Disability Insurance (DI) and Paid Family Leave (PFL) wage replacement benefits to eligible workers who need time off work.
The city of San Francisco has additional requirements for employers.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees.
You'll need to be registered with the below agency in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with the state on your own dropdown above in this article.
Once you've registered with the California EDD, your EDD payroll tax account number and unemployment rate can be found in multiple places:
Your unemployment (UI) rate, and employment training tax (ETT) rates can be found and unemployment rate:
If you're unable to find your account number or tax rates, contact the agency directly at (888) 745-3886.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
The California State Disability Insurance (SDI) program provides short-term Disability Insurance (DI) and Paid Family Leave (PFL) wage replacement benefits to eligible workers who need time off work.
The city of San Francisco has additional requirements for employers.
The Overpaid Executive Tax (also referred to as the Overpaid Executive Gross Receipts Tax) was approved by San Francisco voters on November 3, 2020 and became effective on January 1, 2022.
What to know about the tax:
For more information, check out this website.
San Francisco Health Care Security Ordinance—The Fair Chance Ordinance
Employers covered by the Health Care Security Ordinance are required to submit the Employer Annual Reporting Form by April 30th each year (May 2nd this year) or face penalties of up to $500 per quarter.
The California Consumer Privacy Act of 2018 (the “CCPA”) was passed by the California State Legislature and signed into law by Jerry Brown, Governor of California, in June 2018.
The CCPA is a comprehensive consumer privacy law that grants consumers new rights regarding their personal information and creates data protection obligations for certain companies doing business in California.The CCPA was effective on January 1, 2020. If your company has one or more of the following characteristics, it’ll be subject to the CCPA’s requirements:
If any of #1-3 above applies to your business, you’ll need to do the following to comply with the CCPA once it goes into effect:
We've updated our privacy policy to make it CCPA-compliant.
For more information about the CCPA, you can visit the website of the State of California Department of Justice.
If you have questions about how the new law will affect your company, please reach out to a lawyer who can provide guidance specifically tailored to your situation.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable