Gusto is aware of the California EDD bank changes, and no action is required—we've made the ACH electronic payment updates you were notified about.
Payroll blocked? Check out our payroll blocked troubleshooting tips article.
Use the dropdowns below to learn more, or use CMD + F (or CTRL + F) to search for keywords throughout the article.
To pay employees in a state where you’ve never operated or paid people before, you must register with the relevant state tax agencies. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
Important reminder: Some state agencies require that Gusto have third-party access (TPA) to your account to file and pay taxes on your behalf—in most cases, CorpNet does not give Gusto this access, so you'll need to do so on your own after registration is complete. For the states you do business in, check out our state registration articles to determine if TPA is required, and how you can set it up on your own.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: In most cases, you can run payroll before all state tax information is added in Gusto. As long as the info that is immediately required is completed—typically your tax rate(s) and deposit frequency—you'll be able to run payroll.
Important remindersIf you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet, or if the business is undergoing a merger or acquisition?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
If your company is going through a merger or being acquired, CorpNet cannot assist with registration. Work with your tax advisor and state agencies directly to navigate this change and register your business.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment yet (referring to the minimum wage threshold in some states)?
A: In order for CorpNet to start the registration process for an unemployment account number before you're liable, you can:
Q: Can I register with CorpNet if the responsible party is based internationally and does not have an ITIN/SSN?
A: CorpNet may be able to assist directly—reach out to [email protected] or call 1(888) 449-2638.
Q: My company is a nonprofit—why can't I enter 0% in the responsible party section, or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI. Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Some states require that an individual owner be listed on the account. If you're a non-profit and not sure how to proceed, contact CorpNet directly at [email protected] or call 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto any required third-party access (TPA) needed to file and pay taxes?
A: Some state agencies require that Gusto have third-party access (TPA) to your account to file and pay taxes on your behalf—in most cases, CorpNet does not give Gusto this access, so you'll need to do so on your own after registration is complete. For the states you do business in, check out our state registration articles to determine if TPA is required, and how you can set it up on your own.
Q: Does CorpNet help with state tax account closures?
A: No—you'll need to close the tax account on your own.
Click the dropdowns below to learn how to register with the state agency.
Check out this video tutorial for registration guidance: Enroll as an employer in e-Services for Business (YouTube).
To view the status of your request/registration, log in to e-Services for Business. If you have any questions, contact the agency directly.
If you submitted paperwork in person (rather than online), registration can take up to 7 days.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees.
You'll need to be registered with the below agency in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with the state on your own dropdown above in this article.
Once you've registered with the California EDD, your EDD payroll tax account number and unemployment rate can be found in multiple places:
Your unemployment (UI) rate, and employment training tax (ETT) rates can be found and unemployment rate:
If you're unable to find your account number or tax rates, contact the agency directly at (888) 745-3886.
Personal Income Tax only (PIT-only) companies
If CA EDD has indicated that your business is PIT-only, and they've given you an EIN beginning with 8, enter your unemployment tax rate as 0%.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
The California State Disability Insurance (SDI) program provides short-term Disability Insurance (DI) and Paid Family Leave (PFL) wage replacement benefits to eligible workers who need time off work.
The city of San Francisco has additional requirements for employers.
The Overpaid Executive Tax (also referred to as the Overpaid Executive Gross Receipts Tax) was approved by San Francisco voters on November 3, 2020 and became effective on January 1, 2022.
What to know about the tax:
For more information, check out this website.
San Francisco Health Care Security Ordinance—The Fair Chance Ordinance
Employers covered by the Health Care Security Ordinance are required to submit the Employer Annual Reporting Form by April 30th each year or face penalties of up to $500 per quarter.
The California Consumer Privacy Act of 2018 (the “CCPA”) was passed by the California State Legislature and signed into law by Jerry Brown, Governor of California, in June 2018.
The CCPA is a comprehensive consumer privacy law that grants consumers new rights regarding their personal information and creates data protection obligations for certain companies doing business in California.
The CCPA was effective on January 1, 2020. If your company has one or more of the following characteristics, it’ll be subject to the CCPA’s requirements:
If any of #1-3 above applies to your business, you’ll need to do the following to comply with the CCPA once it goes into effect:
If you have questions about how the new law will affect your company, reach out to a lawyer who can provide guidance specifically tailored to your situation.
We've updated our privacy policy to make it CCPA-compliant. If you have CCPA-related requests for Gusto, submit them online here.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents.
Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisk info—only if applicable
Filings marked with an asterisk (*) will not appear in your Tax documents tab—these are coupons, payment vouchers, or other forms that are filed electronically.
You can confirm tax payments were made by running an agency payments report.