Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with the state or Find account numbers and rate info—the company is already registered with the state to learn more about:
Gusto partners with CorpNet to help you register your business in new states.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto. Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.
Changing your order
To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Click the dropdowns below to learn how to register with the state agency.
Check out this video tutorial for registration guidance: enroll as an employer in e-Services for Business (YouTube).
To view the status of your request/registration, log in to e-Services for Business. If you have any questions, contact the agency directly.
If you submitted paperwork in person (rather than online), registration can take up to 7 days.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees.
You'll need to be registered with the below agency in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with the state dropdown above in this article.
If you've run payroll in California in the past, you can find your EDD tax account number and unemployment rate:
If you're unable to find your account number or unemployment tax rate, contact the agency directly at (888) 745-3886.
Once a valid California work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Gusto does not support paying or filing for the two taxes below.
The Overpaid Executive Tax (also referred to as the Overpaid Executive Gross Receipts Tax) was approved by San Francisco voters on November 3, 2020 and becomes effective on January 1, 2022.
What to know about the tax:
For more information, check out this website.
The California Consumer Privacy Act of 2018 (the “CCPA”) was passed by the California State Legislature and signed into law by Jerry Brown, Governor of California, in June 2018.
The CCPA is a comprehensive consumer privacy law that grants consumers new rights regarding their personal information and creates data protection obligations for certain companies doing business in California.
The CCPA was effective on January 1, 2020. If your company has one or more of the following characteristics, it’ll be subject to the CCPA’s requirements:
If any of #1-3 above applies to your business, you’ll need to do the following to comply with the CCPA once it goes into effect:
We've updated our privacy policy to make it CCPA-compliant.
For more information about the CCPA, you can visit the website of the State of California Department of Justice.
If you have questions about how the new law will affect your company, please reach out to a lawyer who can provide guidance specifically tailored to your situation.
Asterisks info—only if applicable
Filings marked with an asterisk (*) are coupons, payment vouchers, or other forms that are filed electronically, and will not appear in your Tax documents tab.
Filings marked with a double-asterisk (**), are forms that will only be available for January 1st, 2020 and beyond.