Florida registration and tax info

Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.

Gusto partners with CorpNet to help you register in the state—learn more below.

Click Register for FL unemployment tax on your own or Find account numbers and rate info (if you're already registered) to learn more about:

Registering and entering the tax account info in Gusto.
Finding your tax account numbers and rates and entering them in Gusto.
Troubleshooting third-party agent (TPA) authorization issues

Let us register for you

Gusto partners with CorpNet to help you register your business in new states.

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

We’ll collect some basic business information from you.
Gusto and CorpNet will check the information for accuracy.
Your registration application(s) are usually submitted within 3-5 business days.
Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

Sign in to Gusto as an admin.
Click the Taxes & compliance section and select Tax setup.
Under “[State name] Tax Setup”, click Have us register for you.
- The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
Review the price, process, and estimated timeline to completion.
- We will not charge you the registration service fee until you send us your order.
Click Continue.
Answer a couple eligibility questions.
- Note: Gusto can only register for you if you don't yet have a state account already.
Click Save & continue.
Enter some company information.
- We’ll pre-populate the information we already have.
Click Save & continue.
Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
- If you're a nonprofit and run into any issues, check out our FAQ section below for more information.
Click Save & continue.
Enter some state-specific operational information.
Click Save and continue.
Review all information thoroughly–if any information is incorrect, it may delay the process.
- Heads up: State and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Check the status of your order

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

Reviewing registration details
Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.

You can also check the status in your Gusto account:

Head to the Taxes & compliance section and select Tax setup.
Scroll to the state's headline.
Click Check the status of your registration.

Cancel your order

If your order is still in progress, you can cancel from your Gusto account:

Head to the Taxes & compliance section and select Tax setup.
Scroll to the state's headline.
Click Check the status of your registration.
On the right-side of the page, under "Changed your mind?", click Cancel your order.
Let us know why you're canceling.
Click Cancel your order.

If you were already charged, you'll automatically receive a refund within a few business days.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet, or if the business is undergoing a merger or acquisition?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

If your company is going through a merger or being acquired, CorpNet cannot assist with registration. Work with your tax advisor and state agencies directly to navigate this change and register your business.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations:

Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
CorpNet–create a CorpNet account and login at any time to review information.
State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.
Some agencies issue tax details by mail. If this is the case, CorpNet will notify you, and you'll need to enter this information into Gusto directly.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: What if I'm not liable for unemployment yet (referring to the minimum wage threshold in some states)?

A: In order for CorpNet to start the registration process for an unemployment account number before you're liable, you can:

Use today’s date as the first date the employee(s) in the new state will be paid.
Enter the start date of the quarter you expect the employee(s) to first make $1500.

Q: Can I register with CorpNet if the responsible party is based internationally and does not have an ITIN/SSN?

A: CorpNet may be able to assist directly—reach out to [email protected] or call 1(888) 449-2638.

Q: My company is a nonprofit—why can't I enter 0% in the responsible party section, or add a commercial owner?

A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI. Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.

Some states require that an individual owner be listed on the account. If you're a non-profit and not sure how to proceed, contact CorpNet directly at [email protected] or call 1(888) 449-2638.

Q: Does CorpNet help with state tax account closures?

A: No—you'll need to close the tax account on your own.

Click the dropdowns below to learn more about registering with the Florida Department of Revenue. Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:

Florida tax agency

Florida Department of Revenue - unemployment tax

Reminder: Florida does not have state individual income tax.

State unemployment insurance tax (SUI) registration—re-employment tax

Your company becomes liable for state unemployment insurance tax (called the re-employment tax in Florida) once the company has:

Paid $1500 in wages during a calendar quarter or;
Had at least one Florida-employee working for any part of the week, for 20 or more different weeks during a calendar year.

You can find out if you're liable by calling the agency at (850) 717-6623.

Running payroll in Gusto before you're liable for the re-employment tax (SUI)

If you need to run payroll and do not yet meet the above requirements, Gusto allows it—we just suggest you add the "New employer SUI tax rate" specific to Florida in the meantime.

You can find the new employer rates for each state in this article, along with instructions on how to update the rate once you become liable and receive your company-specific agency assigned rate.

You'll want to make sure during registration that the FL DOR is aware of when you plan to become liable—eventually, Gusto will need:

Your unemployment account number—required to file and pay taxes on your behalf.
Your company-specific unemployment tax rate—assigned by the agency.

Register with the Florida Department of Revenue

The agency should issue you an account number and re-employment rate in 3-5 days by mail.

Head to the Florida Department of Revenue website.
New users must create a user profile with a username and password to begin the registration application—click Create User Profile.
Enter and confirm your username, email, and password.
At the beginning of the application, you're asked to enter a mailing address—make sure this is your company's mailing address and no other.
Select No when asked the question: "Do you use a payroll agent (such as an accountant or bookkeeper) or firm that will maintain your payroll information?
- The why: Gusto does not receive mail on behalf of our customers—correspondence from the agency should go directly to the business so you can save all the original documentation and provide copies of them to outside stakeholders (like Gusto) as needed.
In the "Enrollment Introduction" section, for the question "Do you wish to file returns or pay tax electronically?":
- If this is the only tax that you owe in Florida, mark No.
  - Gusto will complete your electronic enrollment for unemployment tax (known as Re-employment Tax in Florida).
- If you have other taxes you'll be filing for your business, like sales tax, mark Yes.
  - Then complete the "Enrollment" section using your business's information (i.e. your company's contact info, your company's banking information, etc).
Complete any remaining prompts.

Enter the tax account information in Gusto

Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:

Click the Taxes & compliance section and select Tax setup.
Scroll to the "Florida Tax Setup" headline and select Manage taxes.
Click edit to enter your re-employment account number (RT number)
- The reemployment account number (RT number) will be 7 digits.
  - Do not enter the "Florida Business Partner ID". This is a separate account used for sales tax, which is not paid via payroll.
- If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
Enter the re-employment rate—your final rate will appear as a decimal on the rate notice, convert it to a percentage when adding the rate in Gusto.
- If you need to update your unemployment rate: follow the steps in this article.
  - While not company-specific, if you're waiting on your agency assigned re-employment rate, you can enter the FL new employer rate in Gusto until you receive yours.

If you’re unsure of your account number or rate, call the agency at (850) 717-6623.

Troubleshoot third-party agent (TPA) authorization issues

Some agencies require special authorization for Gusto to pay or file your taxes.

To make sure your company’s enrollment under our unique agent number is a success with the FL DOR, verify that the following information entered into Gusto matches what's on file with the Florida Department of Revenue:

Official company name/address
FEIN
RT Number (must be active) – re-employment account number
Reemployment rate

If you have trouble verifying the information online, call the agency at (850) 488-6800.

Third party access notifications in Gusto

If we've notified you that we're unable to gain third party access to your reemployment account, it could be for a few reasons:

Your account is inactive.
- Reemployment account numbers can be deemed no longer active if the activity of a business ceases over the course of 8 quarters or zero returns are filed for 8 consecutive quarters.
  - If your account has been inactive for less than two years, please follow one of these processes:
    - Call the Department of Revenue at (850) 488-6800 and provide your federal identification number (FEIN) and your Reemployment account number to reactivate.
    - Request reactivation on the Florida Department of Revenue website. Fill out all applicable information. Be sure to click reactivate the account in Step 5. You will receive a confirmation that the account is reactivated within 5 business days.
  - If your account has been inactive for more than two years, please reactivate it online with the Florida Department of Revenue. Check the box next to "Are you starting a new taxable business activity at an already registered location?" to begin the process.
    - If you have questions about the process, contact the agency at (850) 488-6800.
A previous service provider has third party access to the account.
- You'll need to ask your previous provider to remove their access as it will override Gusto's attempts to obtain access.
The account number you entered in Gusto is not valid.
- Call the Department of Revenue at (850) 488-6800 to get a valid account number.
The FEIN in Gusto does not match the one you used to register for your Reemployment account number.
- Call the Department of Revenue at (850) 488-6800 to verify the FEIN associated with your account, then check to make sure this is the number you've entered in your Gusto account.

Find account numbers and rate info (if you're already registered)

If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. If you still need to register, click the Register a company with the state dropdown above in this article.

You must be registered with the agency below for Gusto to file and pay taxes on your behalf:

Florida Department of Revenue - unemployment tax

Reminder: Florida does not have state individual income tax.

Find your reemployment account number (RT number) and rate

Reemployment account number (RT number)

Your account number and rate can be found on your Florida Quarterly Tax Return (form RT-6).

The account number will be 7 digits.
- Do not enter the "Florida Business Partner ID". This is a separate account used for sales tax, which is not paid via payroll.

Reemployment unemployment tax rate

You can find your current tax rate on your most recent "Reemployment Tax Rate Notice (Form RT-20)".

The rate will appear as a decimal on the rate notice—convert it to a percentage to enter it in your Gusto account.

If you can't locate your account number or rate, call the Florida Department of Revenue Account Management department at (850) 717-6628.

While not company-specific, if you're waiting on your agency assigned re-employment rate, you can enter the FL new employer rate in Gusto until you receive yours.

Troubleshoot third-party agent (TPA) authorization issues

Some agencies require special authorization for Gusto to pay or file your taxes.

Official company name/address
FEIN
RT Number (must be active) – re-employment account number
Reemployment rate

If you have trouble verifying the information online, call the agency at (850) 488-6800.

Third party access notifications in Gusto

If we've notified you that we're unable to gain third party access to your reemployment account, it could be for a few reasons:

Your account is inactive.
- Reemployment account numbers can be deemed no longer active if the activity of a business ceases over the course of 8 quarters or zero returns are filed for 8 consecutive quarters.
  - If your account has been inactive for less than two years, please follow one of these processes:
    - Call the Department of Revenue at (850) 488-6800 and provide your federal identification number (FEIN) and your Reemployment account number to reactivate.
    - Request reactivation on the Florida Department of Revenue website. Fill out all applicable information. Be sure to click reactivate the account in Step 5. You will receive a confirmation that the account is reactivated within 5 business days.
  - If your account has been inactive for more than two years, please reactivate it online with the Florida Department of Revenue. Check the box next to "Are you starting a new taxable business activity at an already registered location?" to begin the process.
    - If you have questions about the process, contact the agency at (850) 488-6800.
A previous service provider has third party access to the account.
- You'll need to ask your previous provider to remove their access as it will override Gusto's attempts to obtain access.
The account number you entered in Gusto is not valid.
- Call the Department of Revenue at (850) 488-6800 to get a valid account number.
The FEIN in Gusto does not match the one you used to register for your Reemployment account number.
- Call the Department of Revenue at (850) 488-6800 to verify the FEIN associated with your account, then check to make sure this is the number you've entered in your Gusto account.

Enter the tax account information in Gusto

Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:

Click the Taxes & compliance section and select Tax setup.
Scroll to the "Florida Tax Setup" headline and select Manage taxes.
Click edit to enter your re-employment account number (RT number)
- The reemployment account number (RT number) will be 7 digits.
  - Do not enter the "Florida Business Partner ID". This is a separate account used for sales tax, which is not paid via payroll.
- If you need to update your account number: Contact us from the Help or Priority support section of your account—there may be tax implications if taxes have already been paid or filed to an incorrect account number.
Enter the re-employment rate—your final rate will appear as a decimal on the rate notice, convert it to a percentage when adding the rate in Gusto.
- If you need to update your unemployment rate: follow the steps in this article.
  - While not company-specific, if you're waiting on your agency assigned re-employment rate, you can enter the FL new employer rate in Gusto until you receive yours.

If you’re unsure of your account number or rate, call the agency at (850) 717-6623.

Change your mailing address with the FL Department of Revenue

If you did not enter the correct mailing address when you originally registered with the Florida Department of Revenue, you can change this information at any time.

Visit the Florida Department of Revenue website.
In the main menu bar click on the General Taxes tab.
Under Tax Information, click on Reemployment (Unemployment Tax).
Click on Additional Topics.
Click on Change of Address or Business Status and choose online. This will take you to the Address Change Application.

Filling out the online form:

Go to this state website to Request a Change of Business Name, Address, and/or Account Status.
Select Address Change as the type of change(s) you are requesting.
Identify your tax account and enter in your FEIN and current account Information.
Select Reemployment Tax as the tax type.
Change your business name - leave empty.
Select Mailing Address and enter in your company’s mailing address to change your address.
Change Account Status - leave empty
Enter your contact information
Double check that the required fields have been filled out correctly, and click submit.

Forms we file in Florida

Florida Quarterly Contribution (SUI) (FL RT-6)
FL New Hire Report

Where to find the forms available in your account

Head to the Taxes & compliance section and select Tax documents.

Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.

Asterisk info—only if applicable

Filings marked with an asterisk (*) will not appear in your Tax documents tab—these are coupons, payment vouchers, or other forms that are filed electronically.

You can confirm tax payments were made by running an agency payments report.

Agency website and contact info

Florida Department of Revenue (850) 717-6628

Need to close or reopen a tax account? Head to our article on closing and reopening a state or local tax account.