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To pay employees in a new state, where you’ve never operated or paid people, you must register with the state tax agencies there. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Registering for taxes may not be the only to-do when starting or running a business in a new state. Go to our blog for complete guides on starting and running a business in each state.
Gusto works with CorpNet to help you register your business in new states.
What you need to do
Cost and timeline
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
What the process looks like
Third-Party Agent (TPA) authorization reminder
Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Prices vary by state. You can see the cost, process, and how long it takes in step four below.
Some reminders
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:
Before your order is done, use the link in the state registration email from Gusto to check your order's status.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
If you were already charged, you'll get a refund in a few business days.
If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].
Q: Can I run payroll before my registration is done?
A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.
Important reminders
Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?
A: No, you need a FEIN in Gusto to get registration help for state taxes.
If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.
Q: Where can I find my tax information?
A: You can find your tax info in several places:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment tax yet?
A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:
Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?
A: CorpNet might be able to help. Contact them at [email protected] or 1(888) 449-2638.
Q: Why am I unable to enter 0% ownership for the responsible party or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. These states include ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.
Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?
A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet does not set this up, so you’ll have to do it yourself after registration.
Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA is not needed right now.
Q: Does CorpNet help close state tax accounts?
A: No, you'll need to close the tax account yourself.
Click the dropdowns below to learn more about registering with the Florida Department of Revenue (DOR). Gusto will need third-party access to your FL DOR account. If we run into any issues, learn how to troubleshoot them here.
Florida Department of Revenue (DOR) – unemployment tax
Reminder: Florida does not have state income tax for individuals.
Your company becomes liable for state unemployment insurance (SUI) tax, called the reemployment tax in Florida, once the company has:
You can find out if you're liable by calling the agency at (850) 717-6623.
If you need to run payroll and do not yet meet the above requirements, Gusto allows it. Enter the new employer rate for Florida in Gusto in the meantime—update the rate once you receive it.
You'll want to make sure during registration that the FL Department of Revenue (DOR) knows when you plan to become liable. Eventually, Gusto will need:
The agency should issue you an account number and reemployment rate in 3–5 days by mail.
Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you do not know your account number or rate, call the agency at (850) 717-6623.
If you've already registered in the state, you'll need to enter your tax account details in Gusto.
You must be registered with the Florida Department of Revenue for Gusto to file and pay unemployment taxes on your behalf.
If you still need to register, click the applicable dropdown above in this article.
Your account number and rate can be found on your Florida Quarterly Tax Return (form RT-6).
You can find your current tax rate on your most recent “Reemployment Tax Rate Notice (Form RT-20).”
If you do not know your account number or rate, call the Florida Department of Revenue Account Management department at (850) 717-6628.
While not company-specific, if you're waiting on your agency assigned reemployment rate, you can enter the new employer rate for Florida in Gusto until you receive yours.
Gusto will need third-party access to your FL Department of Revenue account—if we run into any issues, learn how to troubleshoot them here.
Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you do not know your account number or rate, call the agency at (850) 717-6623.
Some agencies require special authorization for Gusto to pay or file your taxes—we'll let you know if we're unable to get the third-party access we'll need.
Gusto needs to enroll your company under our unique tax agent number with the FL Department of Revenue (DOR)—to do so, the information you enter in Gusto (below) must match what's on file with the Florida DOR:
If you have trouble verifying the information online, call the agency at (850) 488-6800.
If we've notified you that we're unable to gain third-party access to your reemployment account, it could be for a few reasons:
If you did not enter the correct mailing address when you originally registered with the Florida Department of Revenue, you can change this information at any time.
Filling out the online form:
How to find forms in your account
Asterisk info (if applicable)
If a form has a star (*) next to it, it will not show up in your tax documents in Gusto. These forms are usually payment vouchers or other forms (ex. coupons) filed electronically.
You can check if tax payments were made by running an "Agency Payments" report.