Florida registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Florida Tax Agency

• Florida Department of Revenue - unemployment tax

Register a new company

Most companies are liable to file and pay Reemployment tax if they have Quarterly payroll of $1500 or more in a calendar year or one or more employees for a day during any 20 weeks in a calendar year. Check with the agency to confirm your liability at (850) 717-6623.

1. Go to the Florida Department of Revenue website and provide the requested information to obtain a Reemployment account. 
2. Make sure that the mailing address at the beginning of the application is your company's own mailing address.
3. Select no when answering the question: do you use a payroll agent (such as an accountant or bookkeeper) or firm that will maintain your payroll information?
   • The why: we don't receive mail on behalf of our customers—correspondence from the agency should go directly to the business so you can save all the original documentation and provide copies of them to outside stakeholders (like Gusto) as needed.
4.  In the Enrollment Introduction section, for "Do you wish to file returns or pay tax electronically?" question:
   • If this is the only tax that you owe in Florida, mark No.
     
     • Gusto will complete your electronic enrollment for unemployment tax (known as Re-employment Tax in Florida). 
   • If you have other taxes you'll be filing for your business, like sales tax, mark Yes.
     
     • Then complete the Enrollment section using your business's information (i.e. your company's contact info, your company's banking information, etc). 

The agency will issue you an account in 3-5 days by mail.

Click here to view state-by-state new employer rates and wage bases (not company-specific). You can enter the new employer rate in your Gusto account as you wait to be issued an account number. 

Your final rate will appear as a decimal on the rate notice, convert it to a percent to update it in your Gusto account if needed. 

Troubleshoot Department of Revenue authorization issues

Some agencies require special authorization for Gusto to pay or file your taxes.

To ensure the success of your company’s enrollment under our unique agent number, please verify that the following information you have entered into Gusto matches what is on file with the Florida Department of Revenue:

• Official company name/address
• FEIN
• RT Number (must be active)
• Reemployment rate 

Verify the above information matches exactly what the agency has on file by giving them a call at (850) 488-6800.

If Gusto has notified you that we were unable to gain third party access to your Reemployment account, this could be for a few reasons.

1. Your account is inactive.
   • Reemployment account numbers can be deemed no longer active if the activity of a business ceases over the course of 8 quarters or zero returns are filed for 8 consecutive quarters.
     • If your account has been inactive for less than two years please follow one of these processes:
       • Call the Department of Revenue at (850) 488-6800 and provide your federal identification number (FEIN) and your Reemployment account number to reactivate.
       • Request reactivation on the Florida Department of Revenue website. Fill out all applicable information. Be sure to click reactivate the account in Step 5. You will receive a confirmation that the account is reactivated within 5 business days.
     • If your account has been inactive for more than two years, please reactivate it online with the Florida Department of Revenue. Check the box next to "Are you starting a new taxable business activity at an already registered location?" to begin the process.
       • If you have any questions about the process you can contact the agency at (850) 488-6800.
2. A previous service provider has third party access to the account.
   • You'll need to ask your previous provider to close their account as their TPA access overrides Gusto's attempts to obtain access.
3. The account number you provided us is not valid.
   • Call the Department of Revenue at (850) 488-6800 to obtain your correct account number.
4. The FEIN you provided us does not match the one you used to register for your Reemployment account number.
   • Call the Department of Revenue at (850) 488-6800 to verify the FEIN associated with your account, then check to make sure this is the number you have entered in your Gusto account. 

Set up an existing company

The Florida Department of Revenue will issue you a Reemployment account number and tax rate. The number will be 7 digits, and you can find it on your Florida Quarterly Tax Return (form RT-6).

Unemployment tax rate

You can find your current tax rate on your most recent Reemployment Tax Rate Notice (Form RT-20). The rate will appear as a decimal on the rate notice; please convert it to a percent to enter it in your Gusto account. 

You can also call the Florida Department of Revenue Account Management department at (850) 717-6628 to retrieve your account number and rate. 

Please ensure you provide Gusto with your accurate 7 digit Reemployment account number and not the Florida Business Partner ID. This is a separate account used for sales tax, which is not paid via payroll.

Click here to view state-by-state new employer rates and wage bases (not company-specific).

Once you add your Florida information in your Gusto account, we work with a Florida third party vendor who represents us to gain access to your account, as the state of Florida doesn't work with individual payroll providers directly.

If you did not enter the correct mailing address when you originally registered with the Florida Department of Revenue, you can change this information at any time.

1. Visit the Florida Department of Revenue website.
2. In the main menu bar click on the General Taxes tab.
3. Under Tax Information, click on Reemployment (Unemployment Tax). 
4. Click on Additional Topics.
5. Click on Change of Address or Business Status and choose online. This will take you to the Address Change Application.

Filling out the online form:

1. Go to this state website to Request a Change of Business Name, Address, and/or Account Status.

2. Select Address Change as the type of change(s) you are requesting.

3. Identify your tax account and enter in your FEIN and current account Information.

4. Select Reemployment Tax as the tax type.

5. Change your business name - leave empty.

6. Select Mailing Address and enter in your company’s mailing address to change your address.

7. Change Account Status - leave empty

8. Enter your contact information

9. Double check that the required fields have been filled out correctly, and click submit.

• Florida Quarterly Contribution (SUI) (FL RT-6)
• FL New Hire Report

• Florida Department of Revenue (850) 717-6628

Some states require that you enter specific information about Gusto to grant us Third Party Access (TPA) or register—TPA is also sometimes necessary in order for us to file and pay your taxes.

If at any time an agency needs information about your payroll agent, first reference the Register a company with the state dropdown above for any state-specific information or detail that may be required.

If there is no mention of TPA in that section, you can use the information below:

• Agent name: Tomer London

• Firm Name: ZenPayroll Inc (dba: Gusto)

• FEIN: 453942850

• Email: [email protected]

• Address: 525 20th Street San Francisco, CA 94107 

• Phone: (415) 935-0230

Reminder: if state-specific codes/IDs are requested and you can not match them to the information above, check the first dropdown of the article.