Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with the state on your own or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Click the dropdowns below to learn more about registering with registering with the Florida Department of Revenue
Florida Department of Revenue - unemployment tax
Reminder: Florida does not have state individual income tax.
Your company becomes liable for state unemployment insurance tax (called the re-employment tax in Florida) once the company has:
You can find out if you're liable by calling the agency at (850) 717-6623.
If you need to run payroll and do not yet meet the above requirements, Gusto allows it—we just suggest you add the "New employer SUI tax rate" specific to Florida in the meantime.
You'll want to make sure during registration that the FL DOR is aware of when you plan to become liable—eventually, Gusto will need:
The agency should issue you an account number and re-employment rate in 3-5 days by mail.
Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you’re unsure of your account number or rate, call the agency at (850) 717-6623.
Some agencies require special authorization for Gusto to pay or file your taxes.
To make sure your company’s enrollment under our unique agent number is a success with the FL DOR, verify that the following information entered into Gusto matches what's on file with the Florida Department of Revenue:
If you have trouble verifying the information online, call the agency at (850) 488-6800.
If we've notified you that we're unable to gain third party access to your reemployment account, it could be for a few reasons:
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees. If you still need to register, click the Register a company with the state dropdown above in this article.
You must be registered with the agency below for Gusto to file and pay taxes on your behalf:
Florida Department of Revenue - unemployment tax
Reminder: Florida does not have state individual income tax.
Your account number and rate can be found on your Florida Quarterly Tax Return (form RT-6).
You can find your current tax rate on your most recent "Reemployment Tax Rate Notice (Form RT-20)".
If you can't locate your account number or rate, call the Florida Department of Revenue Account Management department at (850) 717-6628.
While not company-specific, if you're waiting on your agency assigned re-employment rate, you can enter the FL new employer rate in Gusto until you receive yours.
Some agencies require special authorization for Gusto to pay or file your taxes.
To make sure your company’s enrollment under our unique agent number is a success with the FL DOR, verify that the following information entered into Gusto matches what's on file with the Florida Department of Revenue:
If you have trouble verifying the information online, call the agency at (850) 488-6800.
If we've notified you that we're unable to gain third party access to your reemployment account, it could be for a few reasons:
Once a valid Florida work address has been added in Gusto for one or more employee(s), you can add your tax account information:
If you’re unsure of your account number or rate, call the agency at (850) 717-6623.
If you did not enter the correct mailing address when you originally registered with the Florida Department of Revenue, you can change this information at any time.
Filling out the online form:
Go to this state website to Request a Change of Business Name, Address, and/or Account Status.
Select Address Change as the type of change(s) you are requesting.
Identify your tax account and enter in your FEIN and current account Information.
Select Reemployment Tax as the tax type.
Change your business name - leave empty.
Select Mailing Address and enter in your company’s mailing address to change your address.
Change Account Status - leave empty
Enter your contact information
Double check that the required fields have been filled out correctly, and click submit.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable