Manager permissions are available on the Plus or Premium plan—legacy plan options have varied availability of this feature. Admins can upgrade their plan at anytime.
For now, manager permissions are set at the global level and apply for all managers at your company. If you want to set up specific permissions by user, you can explore setting them up as an admin with specific role permissions.
A manager's permissions determine what they're able to see and do in Gusto within their direct and indirect reports' profiles—this also includes profiles of other team members assigned to them, like domestic and international contractors. All managers can approve hours for time off requests for non-contractor employees, but cannot create projects for time tracking.
Before updating your manager's permissions, read below for more detail about the access you'll be granting.
Managers will have access to three primary types of information: Basic employee information, as well as compensation and work history. All managers can approve hours and time off for non-contractor employees.
The type of information included in each of these categories and the information managers won't see can be found below:
|Basic employee information
|Compensation and work history
|Managers will never see
*Information marked with an asterisk can be edited if managers have 'Editable and viewable' permissions.
Choose “Hidden” to hide all information from your managers.
Choose “Viewable” to allow managers to view information about their direct reports and extended team.
Editable and viewable
Choose “Editable and viewable” to allow managers to edit information about their direct reports and extended team. We’ll notify you when a manager makes changes.
Approve and record time off
Choose "Approve and record time off" to allow managers to access their team’s time off, including time off balances, accrual rates, and time off requests.
Step 1. To be assigned as a manager, the user must have an employee account in Gusto (even if they're already an admin).
Step 2. Assign a manager to your team members—includes employees, domestic contractors (individual contractors, but not business contractors), and international contractors.
Once a manager is assigned, Admins will no longer receive notifications of time off requests, but they can still manage them from the Time tools section of their account. Only one manager can be assigned to a team member, and only the assigned manager will receive email notifications regarding that team member.
Assign a pre-existing manager to a team member
Assign or remove direct reports for a manager—use for first-time manager assignment
Your employees, domestic contractors, and international contractors will now be associated with their manager in the coworker directory (if enabled). Keep in mind:
Bulk assign managers
Step 3. Notify your managers.
Once a team member has been dismissed in Gusto, their previously assigned manager can no longer see the individual's information or approve their time off.
Admins should either: