Manager permissions are available to Complete, Concierge, and Select plan customers—admins can upgrade their Gusto plan at any time.
A manager's permissions determine what they're able to see and do in Gusto within their direct and indirect reports' profiles—before updating your manager's permissions, read below for more detail about the access you'll be granting.
For now, manager permissions are set at the global level and apply for all managers at your company. If you want to set up specific permissions by user, you can explore setting them up as an admin with specific role permissions.
Information Types
Managers will have access to two primary types of information: Basic Employee Information as well as Compensation and Work History.
The type of information included in each of these categories and the information managers won't see can be found below:
Basic Employee Information | Compensation and Work History | Managers Will Never See |
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*Information marked with an asterisk can be edited if managers have 'Editable and Viewable' permissions.
Permission Type | Description |
Hidden | Choose "Hidden" to hide all information from your managers.
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Viewable | Choose "Viewable" to allow managers to view information about their direct reports and extended team.
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Editable and Viewable | Choose “Editable and viewable” to allow managers to edit information about their direct reports and extended team. We’ll notify you when a manager makes changes.
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Step 1. Ensure the manager has an employee account in Gusto—if they're not paid as an employee by the company, you may need to add them as administrator instead.
A user must have an employee Gusto account in order to be assigned as a manager.
Step 2. Assign a manager to your employees
Once a manager is assigned, Admins will no longer receive notifications of time off requests, but they can still manage them from the Time tools section. Only one manager can be assigned to an employee, and only the assigned manager will receive email notifications regarding that employee.
To bulk assign managers:
Your employees will now:
Step 3. Notify your managers
Once an employee has been dismissed in Gusto, their previously assigned manager can no longer see the employee's information or approve their time and time off.
Admins should either: