Manager permissions are available on all current Gusto plans—legacy plan options have varied availability to this feature.
For now, manager permissions are set at the global level and apply for all managers at your company. If you want to set up specific permissions by user, you can explore setting them up as an admin with specific role permissions.
A manager's permissions determine what they're able to see and do in Gusto within their direct and indirect reports' profiles—this also includes profiles of other team members assigned to them, like domestic and international contractors.
Before updating your manager's permissions, read below for more detail about the access you'll be granting.
Managers will have access to two primary types of information: Basic Employee Information, as well as Compensation and Work History.
The type of information included in each of these categories and the information managers won't see can be found below:
|Basic Employee Information||Compensation and Work History||Managers Will Never See|
| || || |
*Information marked with an asterisk can be edited if managers have 'Editable and Viewable' permissions.
Choose “Hidden” to hide all information from your managers.
Choose “Viewable” to allow managers to view information about their direct reports and extended team.
Editable and Viewable
Choose “Editable and viewable” to allow managers to edit information about their direct reports and extended team. We’ll notify you when a manager makes changes.
Step 1. Ensure the manager has an employee account in Gusto—if they're not paid as an employee by the company, you may need to add them as administrator instead.
A user must have an employee Gusto account to be assigned as a manager.
Step 2. Assign a manager to your team members—includes employees, contractors, and international contractors.
Once a manager is assigned, Admins will no longer receive notifications of time off requests, but they can still manage them from the Time tools section of their account. Only one manager can be assigned to a team member, and only the assigned manager will receive email notifications regarding that team member.
Assign a pre-existing manager to a team member
Assign or remove direct reports for a manager—use for first-time manager assignment
Your employees, domestic contractors, and international contractors will now be associated with their manager in the coworker directory (if enabled). Keep in mind:
Bulk assign managers
Step 3. Notify your managers.
Once a team member has been dismissed in Gusto, their previously assigned manager can no longer see the individual's information or approve their time and time off.
Admins should either: