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Access W-4 forms for employees

Gusto automatically generates a W-4 with the information that was inputted for each employee added to Gusto. if an employee or employer updates an employee's personal data (including name or withholding allowances), this data will automatically update on the W-4 we have on file and prompt the employee to re-sign the form.

The W-4 shows the employee's selected withholding allowances for federal income taxes. To view a copy of this form:

  1. Click the People tab.
  2. Click the employee's name.
  3. Click the Documents tab.
  4. Click Form W-4.

Note: Employees who completed their account setup themselves in Gusto have electronically signed the W-4. If your employees did not complete their setup themselves, you may print this form, have your employee physically sign the document, and store it for your records. The IRS requires that you hold on to it for at least 4 years.