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Pay schedule frequencies

Your pay schedule is a combination of two pieces of info: your pay period & your pay date. The pay period is the timeframe during which your employee worked. The pay date is the day they receive their wages for the pay period.

If there's a delay between your pay period and your pay date, this is called paying in arrears–this is very common for hourly employees because it gives you time to collect their hours and process payroll. 

  • For example: your employee works from January 1-7, and you pay them for that week on January 13. Your pay period is January 1-7 and your pay date is January 13. 

With Gusto, you can pay your employees on one of the following schedules or set up additional pay schedules:

  • Weekly: Every week on a specific day of the week (52 payrolls per year).

    • Example: every Friday.

  • Bi-Weekly: Every two weeks on a specific day of the week (26 payrolls per year).

    • Example: every other Friday.

  • Semi-Monthly: Twice per month on two specific dates of the month (24 payrolls per year).

    • Example: the 15th and the last day of the month.

  • Monthly: Every month on a specific date of the month (12 payrolls per year).

    • Example: on the 26th.

  • Quarterly: Once every calendar quarter (4 payrolls per year). Quarterly pay schedules align to calendar quarters, a check date in a given month will apply to the wages earned for the pay period it fell in.

    • Example: a January 2nd check date would have the pay period January 1- March 31. An August 15th check date would have the pay period July 1 - September 30. 

  • Annually: Once every year. The pay period will always be defined as January 1 through December 31. The check date will be determined by the payroll administrator. 

    • Example: a June 30th check date would have the pay period January 1 - December 31st. Payroll reminders will occur the following year.

Many states have regulations surrounding pay schedules and types of employees. Find your state on the Department of Labor website to learn more about regulations in your state.

Once you have chosen a schedule, follow these steps to set it up in your account. Click here to edit or remove a pay schedule.

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