Admins with the required permissions can view all payrolls and contractor payments that were processed through Gusto, along with other reports with more detailed information.
Future pay dates can be viewed on the Gusto calendar. Any unprocessed payrolls older than 90 days will be moved to the Archived payrolls tab. These payrolls can still be processed if needed.
Employees and domestic contractors can view their paystubs or payment statements in their Gusto account.
Note: To find pay history for a dismissed employee, go to People and select the Dismissed tab. Select the employee’s name, then go to the Payment tab and scroll down to Recent paystubs. You can also run a Payroll Journal report and add the specific dismissed employee to see their pay details.
Employers can preview payrolls still in process on the final step of running payroll. You'll see a summary, as well as individual employee details.
To review a payroll after it’s been submitted from a web browser or in the Gusto mobile app:
Go to the Pay section.
At the top right of the page, select View pay history.
Make sure you’re on the Payrolls tab.
Select the payroll check date to view a summary, which includes:
All taxes
Payments
Paystubs
Employees
Bank account used (in the "Payroll details" section)
You can download a quick summary, full summary, view paystubs, and print checks under the What your employees worked and take home dropdown.
To view all payments for a single employee in your web browser:
Click the People section.
Click the employee’s name.
From the Payment tab, scroll down to the “Recent paystubs” section.
Click View all to view all paystubs, or click the three-dot action menu to view a specific paystub from a single payroll.
To view all payments for a single employee in the Gusto mobile app:
Open the Gusto mobile app and sign in.
Tap People.
Tap the employee’s name.
In the top-left corner, tap the Work menu and select Pay.
Scroll down to the Recent paystubs section and tap View all.
To download all paystubs, tap the three-dot menu and select Bulk download.
You can open a full summary for any payroll listed in your pay history. This shows the full breakdown for that pay date.
To view the full summary for a payroll from a web browser or in the Gusto mobile app:
Go to Pay.
In the top-right corner, select View pay history.
Select the payday for the payroll you want to review.
On the payroll summary page, find the dropdown that shows What your employees worked and take home.
Scroll to the bottom of the table, and select Full summary.
The Full summary report includes:
Employee information – Name, department, address.
Employment – Employee type and payment type.
Earnings – Hours, rate, and total.
Deductions and Contributions – Employee deduction and employer contribution.
Employee and Employer taxes – Amount
Totals
To view or skip archived payrolls from a web browser or in the Gusto mobile app:
Go to the Pay section.
At the top right of the page, select View pay history.
Scroll to the "Archived Payroll” section.
Check the box next to the payrolls you want to skip.
Use the "Actions" column to skip the selected payrolls.
If you onboarded to Gusto mid-year and gave us your prior payroll information, you can find this in Gusto.
To find payrolls prior to Gusto in your web browser:
Click the Reports section.
Search or find the “Payrolls prior to Gusto” report—If you do not see this, we do not have previous payroll information from you. Reach out to your last payroll provider to get this information.
To find payrolls prior to Gusto in the Gusto mobile app:
Open the Gusto mobile app and sign in.
In the bottom-right corner, tap More.
Tap Reports.
Search or find the “Payrolls prior to Gusto” report.
If you do not see this, we do not have previous payroll information from you. Reach out to your last payroll provider to get this information.
To view contractor payments in your web browser:
Go to the Pay section.
At the top right of the page, click View pay history.
Click the US contractors tab.
Under the “Actions” column, click View Details.
To view contractor payments in the Gusto mobile app:
Open the Gusto mobile app and sign in.
Go to the Pay section.
Tap View pay history in the top-right corner.
Tap the US contractors tab.
Tap the date of the contractor payment you want to view.
You can view the payment amount and payment date on this summary page. You can also see which bank account this payment was processed from under the "Paid From" section next to the payment amount.
To view all payments for a single contractor in your web browser:
Click the People section.
Click the contractor’s name.
On the Payment tab, scroll to the Recent contractor payments card.
Click View all to see every payment, or click the three-dot action menu to view a specific payment.
To view all payments for a single contractor in the Gusto mobile app:
Open the Gusto mobile app and sign in.
Tap the People tab.
Find and tap the contractor’s name.
In the top-left corner, tap the Work menu and select Pay.
Scroll down to the Recent contractor payments section.
Tap View all.
The payroll activity log is the best way to audit changes to payroll — what changed, who changed it, and when.
To open the payroll activity log from a web browser or in the Gusto mobile app:
Go to the Pay section.
Select View pay history in the top right of the page.
Select View activity log in the top right of the page.
The log has four columns:
When it happened, Timestamp: Select this column header to sort changes in chronological order.
Who made the change, Changed by: Shows one of three values — an individual on your team, Gusto system for an automated process, or Gusto care team for a change made by Gusto support.
What changed, Category: Select the link to go directly to the page where the change occurred.
What changed, Activity: The specific action taken. Tracked activities include:
Payroll runs: Created payroll, updated payroll (any edited value, like bonus amount or hours), submitted payroll (including Autopilot), skipped payroll, reversed payroll, canceled payroll, payroll check date change, initiated debit, initiated credit
Approvals and permissions: Turned payroll approvals on or off, payroll approval status update (rejected, requested, or canceled), assigned permissions
Settings: Changed ACH speed, turned Autopilot on or off, pay schedule update