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To pay employees in a state where you’ve never operated or paid people before, you must register with the relevant state tax agencies. This lets you pay and file the taxes you and your employees are liable for.
Watch this quick tutorial to learn more.
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
Important reminder: Some state agencies require that Gusto have third-party access (TPA) to your account to file and pay taxes on your behalf—in most cases, CorpNet does not give Gusto this access, so you'll need to do so on your own after registration is complete. For the states you do business in, check out our state registration articles to determine if TPA is required, and how you can set it up on your own.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: In most cases, you can run payroll before all state tax information is added in Gusto. As long as the info that is immediately required is completed—typically your tax rate(s) and deposit frequency—you'll be able to run payroll.Important reminders
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet, or if the business is undergoing a merger or acquisition?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
If your company is going through a merger or being acquired, CorpNet cannot assist with registration. Work with your tax advisor and state agencies directly to navigate this change and register your business.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: What if I'm not liable for unemployment yet (referring to the minimum wage threshold in some states)?
A: In order for CorpNet to start the registration process for an unemployment account number before you're liable, you can:
Q: Can I register with CorpNet if the responsible party is based internationally and does not have an ITIN/SSN?
A: CorpNet may be able to assist directly—reach out to [email protected] or call 1(888) 449-2638.
Q: Why can't I enter 0% in the responsible party section, or add a commercial owner?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI. Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Some states require that an individual owner be listed on the account. If you're a non-profit, or are uncertain how to proceed, contact CorpNet directly at [email protected] or call 1(888) 449-2638.
Q: Does CorpNet help with giving Gusto any required third-party access (TPA) needed to file and pay taxes?
A: Some state agencies require that Gusto have third-party access (TPA) to your account to file and pay taxes on your behalf—in most cases, CorpNet does not give Gusto this access, so you'll need to do so on your own after registration is complete. For the states you do business in, check out our state registration articles to determine if TPA is required, and how you can set it up on your own.
Q: Does CorpNet help with state tax account closures?
A: No—you'll need to close the tax account on your own.
Click the dropdowns below to learn how to register with state agencies—don't forget to give Gusto the third-party access (TPA) we'll need to keep certain Maryland tax information up-to-date and help troubleshoot tax issues.
You'll need to register with the Comptroller of Maryland to obtain:
You'll want to keep registration timelines in mind when planning your first payroll for Maryland employees:
If you haven't received your CRN, withholding deposit schedule (“filing frequency”), and Employer Account Number within 7 business days, you can get them sooner by contacting the agency directly. Give them a call at (800) 638-2937 or email them at [email protected].
Don't forget to give Gusto the third-party access (TPA) we'll need to keep certain Maryland tax information up-to-date and help troubleshoot tax issues.
Once a valid Maryland work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Maryland (MD) county taxes are paid and filed together with state income tax, in one lump sum to the Comptroller of Maryland. For this reason, when payroll is run, we’ll automatically add the county-specific tax amount (based on an employee’s home address) in with the state income tax amount.
If you or an employee are comparing the income tax from a Gusto paystub, to another provider’s, Gusto’s withholding may look higher (because the previous provider separated county taxes). Take a look at your combined withholdings from previous providers before comparing to a Gusto paystub.
Employees (and employers) can get tax estimates and find the current year’s tax rates by using the agency’s estimated payment and withholding calculators.
If you've already registered in the state, you'll need to enter your tax account details in Gusto to pay employees.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the applicable dropdown above in this article.
If you've run payroll in Maryland previously, you can find your eight-digit CRN and tax deposit schedule by:
You can also find your CRN on your Withholding Tax Returns (either Form MW506 or MW508) that the agency may have sent.
Your CRN generally will start with a 0, 1 or a 2.
Tax deposit schedule changes
Periodically, the agency may determine that your business should be using a different deposit schedule. If this happens, they'll send an additional letter with your new deposit schedule. You can update this in the Taxes & Compliance > Tax Setup section of your Gusto account.
You can find your 10-digit Maryland Employer Account Number on:
Your account number will likely start with 00 or 01.
Your MD Unemployment Tax Rate appears in the “Contribution Rate” box of your current year's Experience Rate Notice from the Maryland Department of Labor.
Don't forget to give Gusto the third-party access (TPA) we'll need to keep your Maryland tax information up-to-date and help troubleshoot tax issues.
Once a valid Maryland address has been added in Gusto for one or more employee(s), you can add your tax account information:
In order for Gusto to keep your MD Department of Labor (DOL) information up-to-date and help troubleshoot tax issues, we'll need you to authorize Gusto as your Power of Attorney (POA) for the agency.
To become your agent, a notarized form authorizing Gusto as your payroll provider must be submitted to the agency—to make this easy, we’ll prepare the necessary document for you to e-sign in Gusto. Then, we’ll submit the form directly to the agency.
This form will only populate for you to sign once all of the below has been completed in Gusto:
To sign the form in Gusto:
We’ll submit this to the agency directly on your behalf—you’re all set for now.
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents.
Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisk info—only if applicable
Filings marked with an asterisk (*) will not appear in your Tax documents tab—these are coupons, payment vouchers, or other forms that are filed electronically.
You can confirm tax payments were made by running an agency payments report.