Pennsylvania registration and tax info

Gusto partners with CorpNet to help you register your business in new states. 

How it works

Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.

Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.

Here’s a snapshot of the process:

1. We’ll collect some basic business information from you.
2. Gusto and CorpNet will check the information for accuracy.
3. Your registration application(s) are usually submitted within 3-5 business days.
4. Check the mail for registration info—the state will typically send your tax account numbers and rates to you directly.

CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.

Get started with state tax registration

1. Sign in to Gusto as an admin.
2. Click the Taxes & compliance section and select Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state you want to register in will only appear in this location once a work address has been added in a new state and an employee has been assigned a work address in that state.
4. Review the price, process, and estimated timeline to completion.
   • We will not charge you the registration service fee until you send us your order.
5. Click Continue.
6. Answer a couple eligibility questions.
   • Note: Gusto can only register for you if you don't yet have a state account already.
7. Click Save & continue.
8. Enter some company information.
   • We’ll pre-populate the information we already have.
9. Click Save & continue.
10. Tell us about your responsible party–this is the person who is to be held accountable for the company’s good standing and a point of contact within the organization for tax purposes.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all information thoroughly–if any information is incorrect it may delay the process.
    • Heads up: state and local agencies may charge additional fees and increase the estimated turnaround time shown. CorpNet will let you know if that happens.
15. Check the box to acknowledge all info is accurate and you agree to the Terms of Service.
16. Click Send registration order.

After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.

Checking the status of your order

When your order is complete you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order. 

You can also head to the Taxes & compliance and select Tax setup, scroll to the state tax setup section and click the link to Check the status of your registration.

Changing your order

To update your order, contact CorpNet at [email protected] or 1(888) 449-2638. They’re open Monday-Friday from 7am-5pm PT.

FAQs

Q: Can I run payroll for my employees before my registration is complete?

A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll. 

If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.

Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?

A: No–you must have a FEIN entered in Gusto to order a state tax registration.

Q: Where can I see all my tax information?

A: You can see all tax details in the following locations: 

• Gusto–head to the Taxes & compliance and select Tax setup, and scroll to the applicable state tax setup.
• CorpNet–create a CorpNet account and login at any time to review information.
• State online account–once you’ve gained access to your agency accounts, your tax details will also be available there.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Income and unemployment taxes

1. Register for both tax accounts online using the PA-100 Enterprise Registration Form
2. Click the Register online button and follow the prompts.
   • Heads up: it may take a few weeks to obtain your account number.
3. If you aren't immediately issued a company-specific unemployment tax rate, you can enter the "new employer rate" in the article below while you wait to receive it—make sure to update Gusto with the correct unemployment tax rate once you get your official rate statement from the agency.
   • Click here to view state-by-state new employer rates and wage bases (not company-specific).

Local taxes

City of Pittsburgh Tax

If you do not yet have a City ID or will be paying an employee who will be working in Pittsburgh or who is a resident of Pittsburgh for the first time, you must register your business with the City of Pittsburgh and select the option for Payroll Expense Tax (ET-1) and Local Services Tax (LS-1). You should receive your number 1-2 days after registering.

You will also need to register for Earned Income Tax with Jordan Tax Service. You can register online here—you'll need to enter your account number in the Taxes & compliance seciton of Gusto (the agency refers to this number as the "EIN" or "Registration ID").

City of Philadelphia Tax

If you do not yet have a tax account number or will be paying an employee in Philadelphia for the first time, you will need to register with the City of Philadelphia tax center online. You should receive your number instantly after registering online.

Parkland school district local services tax (LST)

If you live in the Parkland School District and will be paying a local services tax (LST) to this agency, you'll need register your business. Townships in this county include North and South Whitehall and Upper Macungie.

1. Register your business (New Employer Registration) to receive an account number.
   • You can register via mail, fax, or email to the contact information listed on the registration form.
   • The agency will then mail a letter with a 10-digit account number.
2. Enter the last 5 digits of your account number in Gusto.
   • If you're unsure of your account number, call the agency at (610)-351-5577.

Other Pennsylvania local taxes

To determine where you need to pay taxes and register as a new employer:

1. Head to this website.
2. Enter the home and work address of an employee.
3. Click View Information.

The website will return the relevant/applicable taxes and tax collectors in yellow boxes. This includes the phone number, fax number and collector website so that you can contact them about registering with their office.

State third party agent (TPA) registration 

This step is required for all Gusto clients, and gives us the permission to file and pay taxes on your behalf. It only takes a few minutes and is 100% online, please follow the instructions:

1. Visit the PA UC Management System and login using the green box on the right side of the screen.
2. Go to your Employer Profile.
3. Select Manage Representatives.
   • This page should display TPA/representative information.
4. Select Edit to update the current representative information or to terminate a TPA relationship.
5. Select Add New Representative to add Gusto:
6. Enter Gusto's identifier: 2272162774
7. Add today's date as the effective date. 
8. Assign the following Service Functions: 
   • File Reports
   • Contribution Rates
   • Delinquencies

If you have questions or need assistance, call the UC Employer Contact Center at (866) 403-6163 between the hours of 8 a.m. and 4:30 p.m. EST. You can also reference this agency guide to help get you started or troubleshoot issues.

Withholding

If your business has run payroll in PA previously, you can find your Account Number/Licensing Number on the coupons or Employer Quarterly Reconciliation that you received from the PA Department of Revenue. Your Account Number is different from your employer identification number (EIN) or Revenue ID Number. If you're unsure, you can always call the agency at (717) 787-1064.

Unemployment

If your business has run payroll in PA previously, you can find your UC Account Number and tax rate on the Contribution Rate Notice (Form UC-657), Notice of PA UC Responsibilities (UC-851), or Report for Unemployment Contribution (Form UC-2) received from the PA Department of Labor and Industry. You can call the agency at (866) 403-6163 to find out your account number and rate.

Click here to view state-by-state UI rates and wage bases (not company-specific).

Local taxes

City of Pittsburgh Tax

If you do not yet have a City ID or will be paying an employee who will be working in Pittsburgh or who is a resident of Pittsburgh for the first time, you must register your business with the City of Pittsburgh and select the option for Payroll Expense Tax (ET-1) and Local Services Tax (LS-1). You should receive your number 1-2 days after registering.

You will also need to register for Earned Income Tax with Jordan Tax Service. You can register online here—you'll need to enter your account number in the Taxes & compliance seciton of Gusto (the agency refers to this number as the "EIN" or "Registration ID").

City of Philadelphia Tax

If you do not yet have a tax account number or will be paying an employee in Philadelphia for the first time, you will need to register with the City of Philadelphia tax center online. You should receive your number instantly after registering online.

Parkland school district local services tax (LST)

If you live in the Parkland School District and will be paying a local services tax (LST) to this agency, you'll need register your business. Townships in this county include North and South Whitehall and Upper Macungie.

1. Register your business (New Employer Registration) to receive an account number.
   • You can register via mail, fax, or email to the contact information listed on the registration form.
   • The agency will then mail a letter with a 10-digit account number.
2. Enter the last 5 digits of your account number in Gusto.
   • If you're unsure of your account number, call the agency at (610)-351-5577.

Other Pennsylvania local taxes

To determine where you need to pay taxes and register as a new employer:

1. Head to this website.
2. Enter the home and work address of an employee.
3. Click View Information.

The website will return the relevant/applicable taxes and tax collectors in yellow boxes. This includes the phone number, fax number and collector website so that you can contact them about registering with their office.

State third party agent (TPA) registration 

This step is required for all Gusto clients, and gives us the permission to file and pay taxes on your behalf. It only takes a few minutes and is 100% online, please follow the instructions:

1. Visit the PA UC Management System and login using the green box on the right side of the screen.
2. Go to your Employer Profile.
3. Select Manage Representatives.
   • This page should display TPA/representative information.
4. Select Edit to update the current representative information or to terminate a TPA relationship.
5. Select Add New Representative to add Gusto:
6. Enter Gusto's identifier: 2272162774
7. Add today's date as the effective date. 
8. Assign the following Service Functions: 
   • File Reports
   • Contribution Rates
   • Delinquencies

If you have questions or need assistance, call the UC Employer Contact Center at (866) 403-6163 between the hours of 8 a.m. and 4:30 p.m. EST. You can also reference this agency guide to help get you started or troubleshoot issues.

• Employer Quarterly Return of Withholding Tax (PA W-3)
• W-2 Transmittal (REV-1667 AS)
• Wage and Tax Statement (State W2)
• Employer's Unemployment Insurance Tax Report (UC-2)
• Employer's Report for Unemployment Compensation (Form Detail UC-2)
• New Hire Report
• Various local returns

• Pennsylvania Department of Revenue (888) 728-2937
  • Additional contact information.
  • You can also schedule a call.
• Pennsylvania Department of Labor and Industry (866) 403-6163