Indiana registration and tax info

What you need to do

• Add a new work address in Gusto for a different state, and;
• Hire an employee and assign them to that address.

Cost and timeline

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

What the process looks like

1. You give us some basic business information.
2. Gusto and CorpNet will check your info.
3. Your registration is usually submitted within 3–5 business days.
4. Watch for mail with your tax account numbers and rates from the state. The state usually sends your tax account numbers and rates directly to you.
   
   • Heads up: If CorpNet doesn’t enter some information into Gusto, they can show you how to do it yourself.

Third-Party Agent (TPA) authorization reminder

Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.

Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.

Prices vary by state. You can see the cost, process, and how long it takes in step four below.

1. Sign in to Gusto as an admin.
2. Go to Taxes & compliance and click Tax setup.
3. Under “[State name] Tax Setup”, click Have us register for you.
   • The state will only show up if you’ve added a company work address there and assigned an employee to it.
4. Look at the price, process, and how long it will take.
   
   • We will not charge you until you send in your order.
5. Click Continue.
6. Answer a few questions to see if you're eligible.
   • We can only register for you if you do not already have a state account.
7. Click Save & continue.
8. Enter some company information (we'll fill in what we already know).
9. Click Save & continue.
10. Tell us who the responsible party is. This is the person in charge of the company’s tax matters and good standing. 
    • If you're a nonprofit and need help, check our FAQs below.
11. Click Save & continue.
12. Enter some state-specific operational information.
13. Click Save and continue.
14. Review all info carefully. Mistakes can delay things. 
    • Heads up: State and local agencies might add fees or take longer than expected. CorpNet will notify you if that happens.
15. Check the box to confirm all your info is correct and agree to the Terms of Service.
16. Click Send registration order.
    • We’ll email you with order updates and add the cost to your next monthly bill.

Some reminders

• You need to give Gusto third-party access (TPA) to your tax accounts. CorpNet doesn’t do this for you.
  • Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.
• Watch your mail for registration info. The state will send you your tax account numbers and rates.
  • CorpNet can help you enter tax info into Gusto, but they won’t do it for you.

When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps, which include:

• Reviewing registration details
• Any other state-specific instructions

Before your order is done, use the link in the state registration email from Gusto to check your order's status.

You can also check the status in your Gusto account:

1. Click Taxes & compliance and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.

If your order is still in progress, you can cancel from your Gusto account:

1. Click Taxes & compliance and select Tax setup.
2. Scroll to the state's headline.
3. Click Check the status of your registration.
4. On the right-side of the page, under “Changed your mind?”, click Cancel your order.
5. Let us know why you're canceling.
6. Click Cancel your order.

If you were already charged, you'll get a refund in a few business days.

If you canceled your order but would like to re-open it, contact CorpNet directly at (888) 449-2638. Or email them at [email protected].

Q: Can I run payroll before my registration is done?

A: Yes, you can usually run payroll before all state tax info is added in Gusto. You may be asked to enter tax rates and tax deposit frequencies, but can use temporary info.

Important reminders

• We cannot submit tax payments or filings until all tax account numbers are added.
• If you run payroll before finishing registration, you might get notices about late tax payments or filings. Any penalties are your responsibility.
• If you’re only registering for unemployment tax and don’t have your rate yet, use the new employer rate for your state in Gusto until you get the correct one. Update the rate once you get it.

Q: Can I use Gusto to register in a new state without a Federal Employer Identification Number (FEIN)? What if my business is merging or being acquired?

A: No, you need a FEIN in Gusto to get registration help for state taxes.

If your business is merging or being acquired, CorpNet cannot help with registration. You'll need to work with a tax advisor and state agencies directly.

Q: Where can I find my tax information?

A: You can find your tax info in several places: 

• In Gusto: Go to Taxes & compliance and click Tax setup, then scroll to state tax setup.
• In CorpNet: Create an account and sign in to see your info.
• In your state’s online portal: Find your account details there.
• By mail: Some agencies send tax info by mail. If that happens, CorpNet will let you know, and you'll need to enter this info in Gusto.

Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.

Q: What if I'm not liable for unemployment tax yet?

A: If you want CorpNet to start setting up an unemployment account number before you're liable, you can:

• Use today’s date as the first date the employee(s) in the new state will be paid. 
• Enter the start date of the quarter you expect to meet the liability threshold.
  • Check the state’s liability info in the Register on your own section (go to the SUI dropdown). If there’s no info, contact the state agency directly.

Q: Can CorpNet help if the responsible party is international without an ITIN or SSN?

A: CorpNet might be able to help. Contact them at [email protected] or call 1(888) 449-2638.

Q: Why can’t I enter 0% ownership for the responsible party or add a commercial owner?

A: Some states have a 1% minimum for the responsible party ownership percentage. These states include: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.

You’ll need to place registration orders directly with CorpNet outside of Gusto or register directly with the agency.

Some states require an individual owner to be listed. If you’re a non-profit or unsure, contact CorpNet for help at [email protected] or call 1(888) 449-2638.

Q: Does CorpNet help with giving Gusto third-party access (TPA) for tax payments?

A: Some state agencies need Gusto to have TPA access to file and pay your taxes. Usually, CorpNet doesn’t set this up, so you’ll have to do it yourself after registration.

Check the state registration articles to see if TPA is needed and how to set it up. If there's no “Authorize Gusto” section, then TPA isn't needed right now.

Q: Does CorpNet help close state tax accounts?

A: No, you'll need to close the tax account yourself.

• Indiana Department of Revenue (DOR) – income tax withholding
• Indiana Department of Workforce Development (DOWD) – unemployment tax

Indiana does not have any one single, comprehensive business license. However, all businesses operating in Indiana are subject to regulatory requirements that may involve several state agencies.

INBiz is Indiana’s one-stop resource for registering and managing your business and ensuring it complies with state laws and regulations. After you set up an INBiz account and file with the Secretary of State (if necessary), you can register with:

• The Department of Revenue, and;
• The Department of Workforce Development.

Register for withholding tax on INBiz

You'll get your withholding Taxpayer ID about 2–3 business days after registering online—keep this timeframe in mind when planning your first payroll in the state.

1. You'll need several pieces of information to register your business—use Indiana's BT-1 checklist to get ready.
2. Visit the INBiz website here. 
3. Scroll to the bottom of the page and click Register Now.
4. Find “Tax Registration” on the page, and click Register Now. 
5. Complete any remaining steps. 

You'll receive:

• A 10-digit Taxpayer ID and;
• A 3-digit location code.
  • If there's only one location, most employers will have a location code of “001.”
  • If you have a consolidated account, you'll usually have a location code of “900.”

If you did not get your location code, or cannot find it, call the agency at (317) 232-2240 

Enter the tax account information in Gusto

Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the “Indiana Tax Setup” headline and select Manage taxes.
3. Enter your 10-digit withholding Taxpayer ID and the 3-digit location code.
   
   • If there's only one location, most employers will have a location code of “001.”
   • If you have a consolidated account, you'll typically have a location code of “900.”
4. Click Save. 

If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.

Most companies become liable for Indiana unemployment insurance tax once you've paid one Indiana-employee at least $1.00—this threshold varies by business type (general, non-profit, etc), so we recommend calling the Department of Workforce Development at (800) 891-6499 to see when your company will be liable. 

Running payroll in Gusto before you're liable for unemployment tax

If you need to run payroll but cannot register for unemployment tax yet, you can add the "New employer tax rate" specific to Indiana in the meantime. Update the rate to your company-assigned rate when you get it. 

Register for unemployment tax with the Department of Workforce Development (DOWD)

You should get your unemployment account number instantly after registering online. Your unemployment tax rate (“total premium rate”) will be on the notice you get from the Indiana DOWD.

1. Visit the Indiana Department of Workforce Development website.
2. Scroll to the “Resources” headline and click First Time User.
3. Make sure Employer is selected on this page, enter your FEIN (Federal Employer Identification Number), and click Next.
4. Complete any remaining prompts. 
5. Don't forget to give Gusto the third-party authorization (TPA) we'll need to file and pay certain taxes on your behalf.

As a reminder, you'll also need to enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Enter the tax account information in Gusto

Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the “Indiana Tax Setup” headline and select Manage taxes.
3. Enter your unemployment account number and agency-assigned unemployment rate—when entering your tax rate, be sure to enter your “total", or “applied” rate, which factors in an interest surcharge. 
   • If you need to update a rate already entered, learn how here. 
   • If you don't have your assigned rate yet, enter the new employer rate for your state in Gusto in the meantime—update the rate once you receive it.
   • If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
4. Enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Gusto uses Form WH-4—which your employees fill out—to determine how much state income tax is withheld, and to determine the amount of country taxes for the year. 

Employers are required to withhold taxes in the county where an employee lives—this is based on the address an employee lived at on Jan 1 of each calendar year.

• If a person lives in a taxing county on January 1, they're subject to that county’s resident rate for the entire year. 
• If a person lives in a county that does not have a tax (including out of state employees), the employee pays taxes to the county of their work location, and pays at the nonresident tax rate.

County taxes are paid directly to the state, but get allocated to the appropriate counties. You can find a list of IN counties with active tax rates here.

Enter your employees’ county of residence as of Jan 1 (according to Form WH-4)

Employers must report each employees’ county in Gusto—we’ll remind you with a to-do item on your Home page at the end of each year.  

A few reminders: 

• If the employee moves, the county doesn't change until Jan 1 of the following year. 
  • The employee will see their previous Indiana county tax on their paystubs for the remainder of that year. 
• If the employee did not live in Indiana on Jan 1 of the current year, enter “Out of State.”

Enter the county of residence for employees (as of Jan 1, according to Form WH-4)

1. Head to the People section and select Team members. 
2. Click on an employee’s name. 
3. From the Taxes tab, scroll to the “Indiana Taxes” headline. 
4. Click edit.
5. Change the county.
6. Click Save.

If an employee plans to move on or before January 1st, you can update their work and home address in Gusto—you'll still want to make sure their county is correct too. 

Withholding account number

If you've run payroll in Indiana previously, you can find your 10-digit Taxpayer ID (TID) and 3-digit location code by:

• Reviewing notices you've received from the Indiana Department of Revenue or;
• Calling the agency at (317) 232-2240.

Location code info:

• If there's only one location, most employers will have a location code of “001.”
• If you have a consolidated account, you'll usually have a location code of “900.”

Unemployment Account Number and tax rate

Your Indiana unemployment account number and Premium Rate can be found by:

• Reviewing notices you receive from the Indiana Department of Workforce Development or;
  • Your unemployment rate will appear in the “Total Premium” box of the agency notice.
• Calling the agency at (800) 437-9136.

If you don't have your assigned rate yet, enter the new employer rate for Indiana in Gusto in the meantime—update the rate once you receive it.

Don't forget to give Gusto the third-party authorization (TPA) we'll need to file and pay certain taxes on your behalf. 

As a reminder, you'll also need to enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Gusto uses Form WH-4—which your employees fill out—to determine how much state income tax is withheld, and to determine the amount of country taxes for the year. 

Heads up

Indiana uses an employee's location as of Jan 1 each year to determine the taxes for the entire year—before you run your first payroll each year, confirm the address information for all Indiana employees is up-to-date. 

If an employee plans to move on, or before January 1st, update their address in Gusto:

• Update a work address for an employee.
• Update a home address for an employee.

If they're moving after Jan 1, you should continue to use their original address. If you change the address after Jan 1, the employee will see their previous Indiana county tax on their paystubs for the remainder of that year. 

Once a valid Indiana address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Indiana Tax Setup" headline and select Manage taxes.
3. Enter your 10-digit Taxpayer ID and the 3-digit location code.
   
   • If there's only one location, most employers will have a location code of "001."
   • If you have a consolidated account, you'll typically have a location code of "900."
4. Enter your unemployment account number and agency-assigned unemployment rate—when entering your tax rate, be sure to enter your “total", or “applied” rate, which factors in an interest surcharge. 
   • If you need to update a rate already entered, learn how here. 
   • If you don't have your assigned rate yet, enter the new employer rate for Indiana in Gusto in the meantime—update the rate once you receive it.
5. Enter Standard Occupational Classification codes for your employees in Indiana.

If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.

To give Gusto the required access we'll need to submit payments and filings to this agency:

1. Sign into the Uplink portal here.
2. Once signed in, find “Manage Users.”
3. Under “External Account Authorizations”, select the Add Agent button on the right.
4. Search by using our Agent Number: 116975, or by our Business Name: ZenPayroll, Inc.
5. Select Authorization level: Wage Records.
6. Be sure to add us as an “External Account User" and not as a "Correspondence Agent.”

Amendments often call for a different filing method than original returns. The DOR requires that Gusto has Power of Attorney (POA) access to your online Indiana INTIME account to submit amended returns on your behalf.

If we've contacted you requesting POA access to file amendments, you can give us access in two different ways.

Give us access online through your INTIME account

If you already have an INTIME account, you should've gotten an email from the Indiana Department of Revenue with instructions for how to approve Gusto's POA access request in your INTIME portal.

If you still need to register for an INTIME account, use the INTIME user guide to get started.

Give us access by filling out the mailed form

When Gusto requested POA access for your account, the Indiana Department of Revenue sent the company a pre-filled POA-1 form to the address they have on file. Fill out the form and mail it back to the agency.