Before you can pay employees, make sure you've registered for payroll in their applicable work state. This can sometimes take several weeks—the sooner you start the process, the sooner you'll have the tax account info required to pay them. Learn more about paying your first employee in a new state by watching this quick tutorial.
Gusto partners with CorpNet to help you register in the state—learn more below.
Click Register a company with state agencies on your own or Find account numbers and rate info—the company is already registered with the state to learn more about:
Once a work address has been added in a new state and a new employee has been hired and assigned a work address in that state, you can get registration assistance in Gusto.
Pricing varies by state—get started below and during step 4, you'll review the price, process, and estimated timeline to completion.
Here’s a snapshot of the process:
CorpNet can walk you through entering any info that they themselves do not enter in Gusto on your behalf.
After you send your order, we’ll email you with status updates and add your order total to your next monthly invoice.
When your order is complete, you’ll receive emails from both Gusto and CorpNet. They’ll detail the next steps which include:
Before your order is completed, you can use the link in the state registration confirmation email from Gusto to check the status of your order.
You can also check the status in your Gusto account:
If an order is already completed, you'll need to contact CorpNet at [email protected] or 1(888) 449-2638 to cancel. They’re open Monday-Friday from 7am-5pm PT.
If your order is still in progress, you can cancel from your Gusto account:
Q: Can I run payroll for my employees before my registration is complete?
A: Not in most cases—you typically need to have a withholding account number and required tax rate(s) in Gusto before you can run payroll.
If you’re registering in a state where there is no income tax withheld, you can use the state-specific “new employer rate” in this article until you receive your company-assigned rate from the agency.
Q: Can I use Gusto to register in a new state if I don't have a Federal Employer Identification Number (FEIN) yet?
A: No–you must have a FEIN entered in Gusto to order a state tax registration.
Q: Where can I see all my tax information?
A: You can see all tax details in the following locations:
Gusto’s state tax registration service does not contain tax, legal, financial, or HR advice. Since rules and regulations change over time and can vary by location, consult a lawyer, HR expert, or accountant for specific guidance.
Q: My company is a nonprofit and I'm unable to enter 0% in the responsible party section, what do I do?
A: Some states have a 1% minimum for the responsible party ownership percentage. Those states are: ID, KS, MN, OH, SC, DC, DE, MD, NJ, NY, and RI.
Registration orders will need to be placed directly through CorpNet, outside of Gusto, or you'll need to register directly with the agency yourself.
Click the dropdowns below to learn how to register with state agencies and how to give Gusto the third-party authorization (TPA) we'll need to file and pay certain taxes on your behalf.
When registering online, you should receive your Withholding Account number in about 2-3 business days—keep this timeframe in mind when planning your first payroll in the state. A checklist of items you will need to register your business can be found in the BT-1 checklist.
You will receive:
Contact the agency at (317) 232-2240 if you have not received, or need to verify your location code.
Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
You should receive your unemployment account number instantly after registering online.
You unemployment tax rate ("total premium rate") will appear on the notice you receive from the Indiana DOWD in the "Total Premium" box. You can verify your rate by calling the agency at (800) 437-9136.
Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:
Gusto determines how much state income tax needs to be withheld from your employees using Form WH-4. This form is also used by Indiana to determine county taxes for the entire year.
Important
Indiana uses an employee's location as of January 1st to determine applicable taxes for the entire year—prior to running your first payroll of each year,
payroll administrators for companies with a location in Indiana must verify that the address information for applicable employees is correct in Gusto.
If an employee is planning on moving on or before January 1st, you will need to update their address in Gusto:
If they're moving after January 1st, you should continue to use their original address. If the address changes after January 1, the employee will see their prior Indiana county tax on their paystubs for the remainder of that year.
Third-party authorization is required for the below agencies:
To give Gusto the required access we'll need to submit payments and filing to this agency:
Amendments often call for a different filing method than original returns—this agency requires that Gusto have Power of Attorney (POA) access to your online Indiana INTIME account in order to submit amended returns on your behalf.
If we've contacted you requesting POA access to file amendments, you can grant us access two different ways.
Method 1
If you're already registered for an online INTIME account, you'll have received an email from the Indiana Department of Revenue with instructions you can follow to approve our POA access request in the INTIME portal.
If you need to register for an INTIME account, you can do so by using these instructions provided by the agency.
When we requested POA access for your account, the Indiana Department of Revenue sent you a pre-filled POA-1 form to the address you have on file with them. Fill out this form and mail it back to the agency.
Method 2
When Gusto requested POA access for your account, the Indiana Department of Revenue sent you a pre-filled POA-1 form to the company address you have on file with them. Fill out the form and mail it back to the agency.
If you've already registered in the state, you'll need to enter your tax account details in Gusto in order to pay employees.
You'll need to be registered with one or more of the below agencies in order for Gusto to file and pay taxes on your behalf:
If you still need to register, click the Register a company with the state dropdown above in this article.
Withholding account number
If you've run payroll in Indiana previously, you can find your Taxpayer ID (TID) on:
Unemployment Account Number and tax rate
Your Indiana unemployment account number and Premium Rate can be found by:
Don't have an agency-assigned UI rate yet?
You can add the "New employer SUI tax rate" specific to Indiana in Gusto for the meantime—find the new employer rates for each state in the linked article, along with instructions on how to update the rate once you've received your company-specific rate.
Gusto determines how much state income tax needs to be withheld from your employees using Form WH-4. This form is also used by Indiana to determine county taxes for the entire year.
Important
Indiana uses an employee's location as of January 1st to determine applicable taxes for the entire year—prior to running your first payroll of each year,
payroll administrators for companies with a location in Indiana must verify that the address information for applicable employees is correct in Gusto.
If an employee is planning on moving on or before January 1st, you will need to update their address in Gusto:
If they're moving after January 1st, you should continue to use their original address. If the address changes after January 1, the employee will see their prior Indiana county tax on their paystubs for the remainder of that year.
Third-party authorization is required for the below agencies:
To give Gusto the required access we'll need to submit payments and filing to this agency:
Amendments often call for a different filing method than original returns—this agency requires that Gusto have Power of Attorney (POA) access to your online Indiana INTIME account in order to submit amended returns on your behalf.
If we've contacted you requesting POA access to file amendments, you can grant us access two different ways.
Method 1
If you're already registered for an online INTIME account, you'll have received an email from the Indiana Department of Revenue with instructions you can follow to approve our POA access request in the INTIME portal.
If you need to register for an INTIME account, you can do so by using these instructions provided by the agency.
When we requested POA access for your account, the Indiana Department of Revenue sent you a pre-filled POA-1 form to the address you have on file with them. Fill out this form and mail it back to the agency.
Method 2
When Gusto requested POA access for your account, the Indiana Department of Revenue sent you a pre-filled POA-1 form to the company address you have on file with them. Fill out the form and mail it back to the agency.
Once a valid Indiana address has been added in Gusto for one or more employee(s), you can add your tax account information:
Where to find the forms available in your account
Head to the Taxes & compliance section and select Tax documents. Use the tabs on the page to toggle between federal, state, W-2, and 1099 forms.
Asterisks info—only if applicable