Indiana registration and tax info

• Indiana Department of Revenue (DOR) – income tax withholding
• Indiana Department of Workforce Development (DWD) – unemployment tax

Indiana does not have any one single, comprehensive business license. However, all businesses operating in Indiana are subject to regulatory requirements that may involve several state agencies.

INBiz is Indiana’s one-stop resource for registering and managing your business and ensuring it complies with state laws and regulations. After you set up an INBiz account and file with the Secretary of State (if necessary), you can register with:

• The Department of Revenue, and;
• The Department of Workforce Development.

Register for withholding tax on INBiz

About 2–3 business days after you register online, you'll get a:

• 10-digit Taxpayer ID and;
• 3-digit location code.

Here's how to start registration:

1. You'll need several pieces of information to register your business—use Indiana's BT-1 checklist to get ready.
2. Visit the INBiz website here. 
3. Scroll to the bottom of the page and click Register Now.
4. Find “Tax Registration” on the page, and click Register Now. 
5. Complete any remaining steps. 

Find your Taxpayer ID

You can find your 10-digit Taxpayer ID (TID) followed by your 3-digit location code by:

• Signing in to INTIME and finding "Taxpayer ID" on your welcome screen.
• Calling the Indiana Department of Revenue at (317) 232-2240.
• Checking notices from the Indiana Department of Revenue.

Find your location code

To find your 3-digit location code in your INTIME account:

1. Sign in to your INTIME account.
2. Go to the Summary tab.
3. Check each tax account box for the associated "Location Number".
   • If you see "consolidated filing account" instead of a number, use "000" as the location code in Gusto. 
4. Head back to your Gusto profile to enter the code.

Federal Employer Identification Number (FEIN) reminder

For Gusto to pay and file your taxes successfully, your FEIN and Taxpayer ID in Gusto must exactly match what an agency has on record. Go to your INTIME account to confirm:

• The FEIN matches what's in Gusto, and;
  • The FEIN can be found in top-left corner of your INTIME account.
• The Taxpayer ID matches what's in Gusto, and;
• The account is active and associated with the same FEIN/Taxpayer ID we have in Gusto.

Enter the tax account information in Gusto

Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the “Indiana Tax Setup” headline and select Manage taxes.
3. Enter your 10-digit withholding Taxpayer ID and the 3-digit location code.
   • Learn where to find each of these above in this article.
4. Click Save. 

If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.

Most companies become liable for Indiana unemployment insurance tax once you've paid one Indiana-employee at least $1.00—this threshold varies by business type (general, non-profit, etc), so we recommend calling the Department of Workforce Development at (800) 891-6499 to see when your company will be liable. 

Running payroll in Gusto before you're liable for unemployment tax

If you need to run payroll but cannot register for unemployment tax yet, you can add the "New employer tax rate" specific to Indiana in the meantime. Update the rate to your company-assigned rate when you get it. 

Register for unemployment tax with the Department of Workforce Development (DWD)

You should get your unemployment account number instantly after registering online. Your unemployment tax rate (“total premium rate”) will be on the notice you get from the Indiana DWD.

1. Visit the Indiana Department of Workforce Development website.
2. Scroll to the “Resources” headline and click First Time User.
3. Make sure Employer is selected on this page, enter your FEIN (Federal Employer Identification Number), and click Next.
4. Complete any remaining prompts. 
5. Don't forget to give Gusto the third-party authorization (TPA) we'll need to file and pay certain taxes on your behalf.

As a reminder, you'll also need to enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Enter the tax account information in Gusto

Once a valid Indiana work address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the “Indiana Tax Setup” headline and select Manage taxes.
3. Enter your unemployment account number and agency-assigned unemployment rate—when entering your tax rate, be sure to enter your “total", or “applied” rate, which factors in an interest surcharge. 
   • If you need to update a rate already entered, learn how here. 
   • If you don't have your assigned rate yet, enter the new employer rate for your state in Gusto in the meantime—update the rate once you receive it.
   • If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.
4. Enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Gusto uses Form WH-4—which your employees fill out—to determine how much state income tax is withheld, and to determine the amount of country taxes for the year. 

Employers are required to withhold taxes in the county where an employee lives—this is based on the address an employee lived at on Jan 1 of each calendar year.

• If a person lives in a taxing county on January 1, they're subject to that county’s resident rate for the entire year. 
• If a person lives in a county that does not have a tax (including out of state employees), the employee pays taxes to the county of their work location, and pays at the nonresident tax rate.

County taxes are paid directly to the state, but get allocated to the appropriate counties. You can find a list of IN counties with active tax rates here.

Enter your employees’ county of residence as of Jan 1 (according to Form WH-4)

Employers must report each employees’ county in Gusto—we’ll remind you with a to-do item on your Home page at the end of each year.  

A few reminders: 

• If the employee moves, the county doesn't change until Jan 1 of the following year. 
  • The employee will see their previous Indiana county tax on their paystubs for the remainder of that year. 
• If the employee did not live in Indiana on Jan 1 of the current year, enter “Out of State.”

Enter the county of residence for employees (as of Jan 1, according to Form WH-4)

1. Head to the People section and select Team members. 
2. Click on an employee’s name. 
3. From the Taxes tab, scroll to the “Indiana Taxes” headline. 
4. Click edit.
5. Change the county.
6. Click Save.

If an employee plans to move on or before January 1st, you can update their work and home address in Gusto—you'll still want to make sure their county is correct too. 

Withholding account number

If you've run payroll in Indiana before, you can find your 10-digit Taxpayer ID (TID) followed by your 3-digit location code by:

• Checking notices from the Indiana Department of Revenue.
• Signing in to INTIME and finding "Taxpayer ID" on your welcome screen.
• Calling the Indiana Department of Revenue at (317) 232-2240.

Location code Info

Find your 3-digit location code in your INTIME account:

1. Sign in to your INTIME account.
2. Go to the Summary tab.
3. Check each tax account box for the associated "Location Number".
   • If you see "consolidated filing account" instead of a number, use "000" as the location code in Gusto. 
4. Head back to your Gusto profile to enter the code.

Federal Employer Identification Number (FEIN) reminder

For Gusto to pay and file your taxes successfully, your FEIN and Taxpayer ID in Gusto must exactly match what an agency has on record. Go to your INTIME account to confirm:

• The FEIN matches what's in Gusto, and;
  • The FEIN can be found in top-left corner of your INTIME account.
• The Taxpayer ID matches what's in Gusto, and;
• The account is active and associated with the same FEIN/Taxpayer ID we have in Gusto.

Unemployment Account Number and tax rate

Your Indiana unemployment account number and Premium Rate can be found by:

• Reviewing notices you receive from the Indiana Department of Workforce Development or;
  • Your unemployment rate will appear in the “Total Premium” box of the agency notice.
• Calling the agency at (800) 437-9136.

If you don't have your assigned rate yet, enter the new employer rate for Indiana in Gusto in the meantime—update the rate once you receive it.

Don't forget to give Gusto the third-party authorization (TPA) we'll need to file and pay certain taxes on your behalf. 

As a reminder, you'll also need to enter Standard Occupational Classification (SOC) codes for your employees in Indiana.

Gusto uses Form WH-4—which your employees fill out—to determine how much state income tax is withheld, and to determine the amount of country taxes for the year. 

Heads up

Indiana uses an employee's location as of Jan 1 each year to determine the taxes for the entire year—before you run your first payroll each year, confirm the address information for all Indiana employees is up-to-date. 

If an employee plans to move on, or before January 1st, update their address in Gusto:

• Update a work address for an employee.
• Update a home address for an employee.

If they're moving after Jan 1, you should continue to use their original address. If you change the address after Jan 1, the employee will see their previous Indiana county tax on their paystubs for the remainder of that year. 

Once a valid Indiana address has been added in Gusto for one or more employee(s), you can add your tax account information:

1. Click the Taxes & compliance section and select Tax setup.
2. Scroll to the "Indiana Tax Setup" headline and select Manage taxes.
3. Enter your 10-digit Taxpayer ID and the 3-digit location code.
   
   • If there's only one location, most employers will have a location code of "001."
   • If you have a consolidated account, you'll typically have a location code of "900."
4. Enter your unemployment account number and agency-assigned unemployment rate—when entering your tax rate, be sure to enter your “total", or “applied” rate, which factors in an interest surcharge. 
   • If you need to update a rate already entered, learn how here. 
   • If you don't have your assigned rate yet, enter the new employer rate for Indiana in Gusto in the meantime—update the rate once you receive it.
5. Enter Standard Occupational Classification codes for your employees in Indiana.

If you edit a tax account number after payments or filings have already been made, there may be tax implications. Learn how to pull reports in Gusto that can help you correct any historical tax issues related to tax account number updates.

To give Gusto the required access we'll need to submit payments and filings to this agency:

1. Sign into the Uplink portal here.
2. Once signed in, find “Manage Users.”
3. Under “External Account Authorizations”, select the Add Agent button on the right.
4. Search by using our Agent Number: 116975, or by our Business Name: ZenPayroll, Inc.
5. Select Authorization level: Wage Records.
6. Be sure to add us as an “External Account User" and not as a "Correspondence Agent.”

Amendments often call for a different filing method than original returns. The DOR requires that Gusto has Power of Attorney (POA) access to your online Indiana INTIME account to submit amended returns on your behalf.

If we've contacted you requesting POA access to file amendments, you can give us access in two different ways.

Give us access online through your INTIME account

If you already have an INTIME account, you should've gotten an email from the Indiana Department of Revenue with instructions for how to approve Gusto's POA access request in your INTIME portal.

If you still need to register for an INTIME account, use the INTIME user guide to get started.

Give us access by filling out the mailed form

When Gusto requested POA access for your account, the Indiana Department of Revenue sent the company a pre-filled POA-1 form to the address they have on file. Fill out the form and mail it back to the agency.