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Run an off-cycle payroll

You might need to pay your team outside of your regular pay schedule for a variety of reasons, and to do that you can run an off-cycle payroll. There is no extra fee to run an off-cycle payroll. 

Off-cycle payrolls default to using the same withholding rates, deductions, and contributions made in regular payrolls. If you're paying more than one employee with the same payment details, you can click Bulk edit to save you time. Learn more about that here.

Note: to pay bonuses with a supplemental withholding rate of 22%, you can run a bonus payroll.

To run an off-cycle payroll:

  1. Click the Payroll section and select Run payroll.
  2. Scroll to "Other payroll options" and select Off-Cycle Payroll.
  3. Enter a work period if applicable.
  4. Select the check date.
  5. Select if you want deductions and contributions to be included. 
    • If your benefits are managed by Gusto, your standard benefit will not automatically be applied unless you choose them to be included.
    • If you have a 401k plan, those deductions and contributions must be made with all payrolls—including off-cycle payrolls. You will not be able to block these deductions and contributions.
  6. Review the tax withholding rates
    • If you want to make a change, click Edit rates under the Tax withholding rates section.
  7. Next to the employee, click Enter Payment.
  8. Select the name of the people you want to pay, and click Enter Payment to enter their payment details (hours, earnings, payment method, etc). 
    • Gross Earnings: the amount of money your employees receive before any taxes and deductions are taken out. 

    • Net Earnings: the amount of money your employees take home after all deductions have been taken out. This is the money they have in their pocket on payday.

  9. Click Save & continue.
  10. Add in any vacation or sick hours for the employee(s) selected.
  11. Click Save & continue.
  12. Review the details of your payroll. When you're ready, click Submit payroll. If you need to make changes, click Go back.

On the next screen, you'll see a summary of the payroll. From here, you can:

  • Return to your Home page
  • Click Full Summary to view a downloadable PDF report, or
  • Cancel this payroll

You'll receive a confirmation email letting you know that your off-cycle payroll has been processed.  

Payroll, benefits, HR and more.