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Approve paid time off requests as an admin

Once an employee submits a time off request, payroll administrators will receive an email notification. A reminder will also appear as a sticky note on the Dashboard.

  • If you've assigned a manager to your employee, only the manager will receive the email notifications. You can still manage all time off requests from the Time Off tab.

Note: Administrators onboarded in Gusto as 'external accountants' will not receive these notifications. If you'd like them to begin receiving emails, please contact our support team to request the removal the user's role-type.

Approve the request by following the steps below:

  1. Click the Time Off tab.
  2. Under To Review, click a request.
  3. View the request.
  4. Add a note to your employee wishing them well on their time off (optional).
  5. Click Approve.

Your employee will be emailed once the request has been approved. Approved hours for upcoming payrolls will automatically populate with the requested amount in the Vacation & Sick Days screen. The employee's available time off balance will also automatically reduce for the amount that was approved.

If a payroll administrator submits a time off request, no email communication will be sent to any of the administrators on the account.

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