Employees can learn how to sign, view, and update their Form W-4 (tax elections) in Gusto. Admins can learn more about viewing, storing, and retaining past W-4s to remain compliant.
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Withholding is the amount of income tax withheld from your paycheck. The amount of income tax your employer withholds from your regular pay depends on two things:
Important reminder
For personal tax advice, consult a CPA or licensed tax advisor—we cannot advise on your personal W-4 elections. If needed, additional resources can be found below in the Update your federal or state tax withholdings dropdown.
Learn where in Gusto you can manage your W-4 information. If you’re using the Gusto Wallet mobile app, you can view, edit, and sign your W-4 following these mobile app instructions.
For personal tax advice, consult a CPA or licensed tax advisor—we cannot advise on your personal W-4 elections. If needed, additional resources can be found below the instructions.
Your changes will take effect the next time your employer runs payroll. On or after the check date, view your paystub and review your withholding under “Employee Taxes Withheld.”
Re-certify your federal tax exemption status each year by February 15
Your changes will take effect the next time your employer runs payroll. On or after the check date, view your paystub and review your withholding under “Employee Taxes Withheld.”
Some of the information that appears on your W-4 comes from other details entered in Gusto—employees can update some of these details, while admins will need to update others.
Check out the articles below to see if you, or your admin, can make the update(s):
Gusto stores the only most recent version of each employee's Federal W-4. If an employee's personal data or withholding info changes, Gusto automatically updates their W-4 and prompts the employee to sign it. The previous version is not stored.
Important reminders
A W-4 package with all employee Form W-4s can only be generated once per day. Depending on file size, it could take a while for your .zip file to be created.
The download shouldn’t take long. However, if your company has many employees, check back in about 5 minutes to see if your .zip file is ready for download.
You can add or update an employee's withholding elections by following the steps below: